Senior Administrative Assistant, Construction & MEP

BRIGHT TECH ENGINEERING PTE. LTD.; Singapore; Sur place; SGD 42 000 - 65 000; Plein temps

Résumé du poste

Bright Tech Engineering PTE. LTD. in Singapore seeks an experienced Administrative Assistant – Construction/MEP to support project management and site teams.

With a mechanical engineering background and 8 years in construction, you will coordinate documentation, reports, and communications with clients, consultants, contractors and suppliers. You will review drawings and specifications, maintain filing systems, assist with quotations, tenders, purchase orders and invoices, and help prepare

Qualifications

• Diploma/degree in Mechanical Engineering required.
• 8+ years of relevant experience in construction/engineering/MEP or project administration.
• Practical knowledge of MEP systems and construction activities.

Responsabilités

• Provide day-to-day administrative and technical support to project teams.
• Prepare and organize project documentation, records, and reports.
• Assist in quotations, tenders, purchase orders, invoices, and other documents.
• Coordinate with clients, consultants, contractors, suppliers and internal departments.
• Maintain project trackers for progress, materials, manpower and submissions.
• Prepare and submit Method Statements, Risk Assessments, ITPs and technical documents.
• Review drawings to ensure proper recording and distribution of information.
• Coordinate MEP-related activities and site requirements with engineers and managers.
• Maintain records of MEP works including installation, testing and commissioning.
• Coordinate site inspection requests, testing schedules and permits.
• Follow up on material delivery and outstanding work with contractors/suppliers.
• Prepare meeting agendas, minutes and follow-up reports.
• Monitor deadlines and ensure timely completion of tasks.
• Maintain filing systems for drawings, specs, contracts and reports.
• Assist in monthly progress reports and management summaries.
• Support procurement by obtaining quotations and coordinating purchases.
• Track project costs, invoices and payment documentation.
• Coordinate manpower records and site access documentation.
• Liaise with site teams to collect progress information and update records.
• Assist in submitting documents for client/consultant/authority submissions.
• Coordinate testing and commissioning records for MEP systems.
• Ensure documentation complies with company procedures.
• Handle general office administration and data entry.

Connaissances

Construction admin

MEP coordination

Technical documentation

Document control

Project coordination

Tender preparation

Procurement coordination

Progress tracking

Client coordination

MS Office suite

Drawing interpretation

Organization skills

Communication skills

Independent work

Formation

Diploma/Degree in Mechanical Engineering

Outils

MS Office

Drawing tools

Description du poste

Bright Tech Engineering PTE. LTD. in Singapore seeks an experienced Administrative Assistant – Construction/MEP to support project management and site teams.

With a mechanical engineering background and 8 years in construction, you will coordinate documentation, reports, and communications with clients, consultants, contractors and suppliers. You will review drawings and specifications, maintain filing systems, assist with quotations, tenders, purchase orders and invoices, and help prepare