Sales Operations & Admin Coordinator

Taknet Systems Pte. Ltd.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Taknet Systems Pte. Ltd. in Singapore seeks a Sales Admin Assistant to provide essential administrative support to the sales team and help ensure smooth daily operations.

This full-time position is based in Serangoon North-East Region. You will prepare invoices and delivery orders, maintain sales orders and billing documentation, and coordinate with sales, warehouse, and logistics to keep deliveries on track.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Experience in a sales environment is preferred.
• Proficient in Microsoft Office and data entry accuracy.

Responsibilities

• Prepare invoices, delivery orders, and related documentation for deliveries.
• Ensure accuracy and completeness of sales orders and billing documents.
• Maintain and update documentation and records for reference and audit purposes.
• Coordinate with internal teams (sales, warehouse, logistics) to ensure smooth operations.
• Handle customer enquiries regarding products, orders, and delivery status.
• Arrange and coordinate delivery schedules with customers for timely fulfilment.
• Answer calls and assist visitors in a professional manner.
• Prepare Purchase Orders and process Goods Received for incoming stock.
• Support stock control and warehouse management activities.
• Assist with regular inventory counts and checks to ensure accuracy.
• Coordinate courier and delivery arrangements with sales and engineering teams.
• Track delivery status and inform relevant internal teams.
• Prepare, consolidate, and update daily/weekly reports as required.
• Perform general filing and administrative duties.
• Assist with ad-hoc tasks as assigned by the Manager.

Skills

Administrative support

Microsoft Office

Time management

Communication skills

Team player

Education

Diploma in Business Administration or related field

Tools

Excel

Word

PowerPoint

Job description

Taknet Systems Pte. Ltd. in Singapore seeks a Sales Admin Assistant to provide essential administrative support to the sales team and help ensure smooth daily operations.

This full-time position is based in Serangoon North-East Region. You will prepare invoices and delivery orders, maintain sales orders and billing documentation, and coordinate with sales, warehouse, and logistics to keep deliveries on track.