Sales and Marketing Administrator (Lighting Industry) - KV

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 65,000; Full time

Job summary

A leading recruitment agency in Singapore seeks a Sales & Marketing Administrator who speaks Japanese. This role requires managing the CEO's calendar, supporting sales administrative tasks, and executing various marketing activities. The ideal candidate should have a diploma in Marketing or Business, 5 years of relevant experience, and strong organisational skills. Proficiency in Japanese is essential for liaising with HQ, ensuring smooth communication. Successful candidates will be well-organised, multi-tasking individuals eager to work in a fast-paced environment.

Qualifications

• Minimum 5 years’ experience in a similar position.
• Familiarity with sales reports and sales records is essential.
• Conversational level in Japanese needed for liaising with Japan HQ.

Responsibilities

• Manage CEO’s calendar and travel arrangements.
• Support the sales department with administrative tasks.
• Plan and monitor marketing activities.

Skills

Organisational skills

Verbal communication

Written communication

Multitasking

Customer service

Japanese language

Education

Diploma in Marketing or Business or Architecture

Tools

Word processing software

Spreadsheet software

Job description

Position: Sales & Marketing Administrator (Japanese Speaking) (Lighting Industry) (Job ID: 19777)

• Ubi
• Basic + VB

Job Description

Personal Assistant to CEO (40%)

• Manage CEO’s calendar, appointments, meetings, and travel arrangements.
• Provide high-level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client-facing responsibilities.
• Act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).
• Serve as the primary liaison with Japanese principals, business partners, ensuring smooth and accurate communication between them and the CEO.
• Translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality.
• Organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.
• Handle confidential documents and company data with discretion.

Sales Administration Activities (50%)

• Support the sales department with sales administrative tasks including preparing quotations, tenders, etc.
• Receive, verify & process orders through internal liaison.
• Prepare marketing presentation materials and samples.
• Maintain and update sales & customer records, distributor agreements, etc.
• Compile monthly sales reports.
• Direct feedback from customers to relevant departments.
• Stay up-to-date with new products and features.

Marketing Activities (10%)

• Plan & monitor various marketing activities to be executed by the Marketing Executive.

Additional Duties

To do other ad-hoc duties assigned.

Job Requirements

• Diploma holder in Marketing or Business or Architecture.
• Minimum 5 years’ experience in a similar position.
• Familiarity with sales reports and sales records.
• Proficiency with word processing and spreadsheet software.
• Excellent organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Exceptional interpersonal and customer service skills.
• Motivated to work in a challenging, fast‑paced and result‑driven environment.
• Conversational level in Japanese skill is required to liaise with Japan HQ and translate documents.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.