Research-Focused Admin Executive for Grants & Operations

Zenith Facility Services Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Zenith Facility Services Pte Ltd is hiring an Admin Executive to keep the office running and to act as the company’s in-house researcher. Nearly half the role involves researching government grants, training, and regulatory requirements, then turning findings into concise summaries for the CEO.

You will work directly with the CEO in a growing SME, requiring careful reading, clear writing, and proactive problem solving.

Qualifications

• Diploma or degree in a related field.
• Strong written English with ability to write summaries for CEO.
• 1–3 years of experience in admin or executive support.
• Demonstrated ability to navigate government portals and extract key criteria.
• Excellent organisational skills and ability to manage multiple priorities.
• Proficiency in Microsoft Office or Google Workspace.
• Meticulous, resourceful and self-directed.

Responsibilities

• Research government grants, subsidies and programs relevant to Zenith and summarise eligibility, amounts, deadlines and documents.
• Prepare and track grant applications end-to-end, including document collation and submission.
• Research training courses and certification pathways with funding details and claim processes.
• Monitor regulatory developments and flag implications for operations and costs.
• Conduct market and vendor research: pricing, options, tools evaluation.
• Support business development research: tender scanning and background on clients and agents.
• Present findings as concise, decision-ready one-page summaries with clear recommendations.
• Own office supplies, assets and vendor coordination; handle admin tasks and cost control.
• Provide admin support to the CEO (calendar, follow-ups, priority tracking).
• Maintain document control for policies, certifications and licenses; plan office events and staff engagement.

Skills

Research ability

Strong written English

Organisational skills

Office suite proficiency

Self-directed

Clear communication

Education

Diploma or Degree in Business Administration / Communications / Business Studies

Tools

Microsoft Office

Google Workspace

Job description

Zenith Facility Services Pte Ltd is hiring an Admin Executive to keep the office running and to act as the company’s in-house researcher. Nearly half the role involves researching government grants, training, and regulatory requirements, then turning findings into concise summaries for the CEO.

You will work directly with the CEO in a growing SME, requiring careful reading, clear writing, and proactive problem solving.