Research-Driven Admin Executive — Grants & Strategy Support

ZENITH FACILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 32,000 - 37,000; Full time

Benefits offered by this job

Structured training and development

Funded certification where applicable

Job summary

Zenith Facility Services Pte Ltd is seeking an Admin Executive to keep the office running and to act as the in-house researcher. The role blends administrative duties with research into government grants and funding programs to help management make quick, informed decisions.

You will collaborate directly with the management, manage office operations, and produce concise one-page memos summarising findings, deadlines and required documents for approval.

Qualifications

• Diploma or degree in Business Administration or related field.
• 1–3 years of admin or executive support experience.
• Genuinely strong written English; ability to write concise summaries.
• Proficient with MS Office or Google Workspace and research portals.

Responsibilities

• Research government grants, subsidies and support schemes relevant to Zenith, and summarise eligibility, quantum, deadlines and required documents.
• Prepare and track grant applications end-to-end, including document collation, submission and follow-up with agencies and consultants.
• Research training courses and certification pathways — WSQ Environmental Services, bizSAFE, WSH, supervisory and leadership programmes — including provider, cost, schedule, funding support and claim process.
• Monitor regulatory and industry developments (NEA, MOM, WSH Council, Progressive Wage Model updates) and flag anything affecting operations, licensing or costs.
• Conduct market and vendor research: pricing comparisons, supplier options, software and tools evaluation.
• Support business development research — scanning tender portals for relevant opportunities, background on prospective clients and managing agents.
• Present findings as concise, decision-ready one-page summaries with a clear recommendation.

Skills

Research

Written English

Organisational skills

Self-directed

Attention to detail

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Google Workspace

Monday.com

Job description

Zenith Facility Services Pte Ltd is seeking an Admin Executive to keep the office running and to act as the in-house researcher. The role blends administrative duties with research into government grants and funding programs to help management make quick, informed decisions.

You will collaborate directly with the management, manage office operations, and produce concise one-page memos summarising findings, deadlines and required documents for approval.