Quality Sampling & Materials Handling Associate (GMP/Pharma)

Manpower Staffing Services (Singapore) Pte Ltd; Singapore; On-site; SGD 36,000 - 43,000; Part time

Job summary

Manpower Staffing Services (Singapore) Pte Ltd is seeking a Quality Sampling & Materials Handling Associate on a 12-month contract in Tuas to support GMP/pharma operations. The role focuses on sampling of raw materials, material handling, documentation, and logistics coordination to uphold data integrity and regulatory compliance.

Responsibilities include conducting precise sampling, maintaining ALCOA+-driven records, aiding CAPA investigations, and coordinating with QC, warehouse, and external

Qualifications

• 2-5 years hands-on GMP-regulated pharma experience.
• Diploma or equivalent in a relevant science/technical field.
• Proficient in GMP/GDP fundamentals and data integrity principles.
• Experience with sampling techniques for materials and consumables.
• Familiarity with SAP/LIMS or similar documentation systems.

Responsibilities

• Sample materials and manage documentation per SOPs and GMP requirements.
• Label, store, and track samples with batch numbers and temperatures.
• Support investigations and CAPA for deviations related to sampling.
• Maintain logs and ALCOA+ compliant records in SAP/LIMS.
• Coordinate with warehouse and external labs for sample shipments.

Skills

GMP compliance

Sampling techniques

Data integrity (ALCOA+)

Documentation & record-keeping

Education

Higher NITEC or Diploma in Pharmacy, Chemistry, Microbiology, Life Sciences or related

Tools

SAP EWM

LIMS

iSHIFT

ERP systems

Job description

Quality Sampling & Materials Handling Associate (GMP/ Pharma/ Contract)

12-Months Contract

Location: Tuas

Salary up to $3,500 depending on experience

Industry : Pharmaceutical

Job Purpose

Our client specializes in producing high-quality pharmaceutical products, supporting global healthcare with advanced technology.

Responsibilities

• Ensures that raw materials and other materials are sampled, handled, documented, stored, and issued in full compliance with GMP and data integrity standards.
• Execute precise sampling operations that directly support manufacturing and quality release activities while upholding the highest pharmaceutical quality and patient safety standards.

Quality Control Sampling Responsibilities

• Perform sampling of raw materials, One-time-use technologies and consumables in strict accordance with approved SOPs, sampling plans, and GMP requirements.
• Apply validated sampling techniques and equipment (e.g., sampling thieves, scoops, syringes) to ensure representative samples while minimizing contamination risks.
• Accurately label, document, and segregate samples, including batch numbers, dates, quantities, storage conditions.
• Conduct visual inspections during sampling and report any deviations, abnormalities, or out-of-specification observations immediately.
• Lead or contribute to investigations of sampling-related deviations, out-of-specification (OOS) results, or complaints, including root cause analysis and CAPA implementation.
• Maintain sampling records, logbooks, and electronic systems (e.g., LIMS, SAP, or equivalent) in full compliance with ALCOA+ principles.
• Ensure personal hygiene, room disinfection, gowning, and ongoing training compliance for GMP-regulated areas.

Logistics & Warehouse Operations Support Responsibilities

• Coordinate receipt, quarantine, storage, and distribution of incoming QC samples (internal and external) while adhering to GDP and GMP storage conditions (e.g., 2-8°C, ambient, frozen).
• Manage outbound sample shipments to external testing labs, stability chambers, or contract manufacturers, including preparation of documentation, temperature-controlled packaging, and carrier coordination.
• Maintain inventory of sampling consumables and logistics supplies; initiate orders and perform reconciliations as needed.
• Collaborate with warehouse and transport partners to ensure seamless sample flow and compliance with applicable import/export regulations.

Support kitting, staging, and material issuance for manufacturing and QC activities.

Documentation & Systems Responsibilities

• Accurately execute transactions in warehouse management systems (e.g., SAP EWM, iSHIFT, or equivalent).
• Maintain complete and traceable records for sampling logs, inventory movements, temperature monitoring, checklists, and other documentation.
• Ensure all records and transactions are completed in a timely, accurate, and compliant manner.

Requirements

• Higher NITEC or Diploma in Pharmacy, Chemistry, Microbiology, Life Sciences, Biotechnology, or a closely related scientific/technical field
• Minimum 2-5 years of hands-on experience in a GMP-regulated pharmaceutical, biotech, or life sciences environment, with direct involvement in quality control sampling, sample management, materials handling, warehouse operations, or logistics support.
• Good working knowledge of current Good Manufacturing Practices (cGMP), Good Distribution Practices (GDP), data integrity principles (ALCOA+), and relevant regulatory guidelines (e.g., ICH, WHO, EU GMP Annexes, or equivalent).
• Proven hands-on experience in sampling techniques for raw materials, One-time-use technologies and consumable including aseptic practices and cleanroom operations where applicable
• Familiarity with knowledge of electronic systems for documentation and transactions (e.g., ERP platforms such as SAP, Laboratory Information Management Systems - LIMS - or equivalent); ability to learn new systems quickly in a greenfield environment.
• Documented training or certification in GMP/GDP fundamentals (internal company certification, WHO GMP, or equivalent); additional knowledge of temperature-controlled (cold-chain) logistics, stability/expiry management, and material quarantine/release processes is highly desirable.