Purchasing & Admin Assistant - Entry Level (Tampines)

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 33,000; Full time

Job summary

RECRUIT NOW SINGAPORE PTE. LTD. is seeking an administrative professional to maintain an organized office, handle calls and emails, and manage documents and quotations. You will coordinate local and overseas deliveries, track shipments, and support purchasing and inventory for projects.

The role emphasizes attention to detail, data entry accuracy, and teamwork in a fast-paced environment. Training will be provided for entry-level candidates.

Qualifications

• Diploma in any relevant field is required or preferred.
• At least 1 year of relevant experience.
• Entry level, training provided.

Responsibilities

• Maintain an organized and tidy office environment.
• Handle incoming phone calls, emails and other communications.
• Scan, file and organize documents for easy retrieval.
• Prepare quotations, sales orders, delivery orders, purchase orders and goods received notes.
• Arrange local and overseas deliveries.
• Track shipments and invoices to ensure timely follow-up.
• Maintain parts inventory for production and projects.
• Update project information and follow up on outstanding tasks.
• Monitor purchase orders and follow up with suppliers on delivery status.
• Source and evaluate suppliers based on product quality and pricing.
• Monitor supplier performance and follow up on quality issues.
• Check supplier invoices before payment processing.
• Maintain supplier price lists and payment records.
• Perform other administrative duties as required.

Skills

Interpersonal & coordination

Attention to detail

Data entry & admin work

Excel

Education

Diploma in any relevant field

Tools

SAP

Ariba

Xero

Job description

RECRUIT NOW SINGAPORE PTE. LTD. is seeking an administrative professional to maintain an organized office, handle calls and emails, and manage documents and quotations. You will coordinate local and overseas deliveries, track shipments, and support purchasing and inventory for projects.

The role emphasizes attention to detail, data entry accuracy, and teamwork in a fast-paced environment. Training will be provided for entry-level candidates.