Property Executive / Central - Expression of Interest

cw; Singapore; On-site; SGD 67,000 - 89,000; Full time

Benefits offered by this job

Career development

Promote from within

Diversity & Inclusion

Job summary

Cushman & Wakefield is seeking a Property Executive / Assistant Facilities Manager to support day-to-day operations at a specified location. You will oversee janitorial, life-safety, engineering, and site services while ensuring compliance with client directives and company policies.

The role requires a Diploma in Facilities Management and 3–5 years in facilities/real estate operations, with CMMS experience seen as an advantage.

Qualifications

• Minimum Diploma in Facilities Management or relevant.
• Minimum of 3–5 years relevant experience in commercial/industrial real estate facility management.
• Experience in maintenance, construction, engineering and all facets of property operation and building management preferred.
• CMMS/Work Order Management experience will be an added advantage.

Responsibilities

• Ensure day-to-day operations of the facility(s) including janitorial, life-safety, engineering, site services, and general maintenance are aligned with Cushman & Wakefield policies and client directives.
• Supervise all maintenance programs relating to interior and exterior conditions and appearance of the properties.
• Respond promptly to requests for building maintenance, repairs, cleaning needs, etc., and implement ongoing contract programs to address needs.
• Compile information necessary to ensure site-specific documentation and reports are completed accurately and on time (e.g., Property Information Book, Site Operating Manual, Emergency Procedures Manual, etc.).
• Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex.
• Assist in providing information for capital budgets and five-year maintenance plans.
• Collect, analyze and prepare reports to assess facility management objectives.
• Familiarity with management contracts, vendor agreements and all related requirements.
• Monitor and ensure tenants and vendors comply with insurance requirements and coordinate all claims.
• Proactively inspect the facility and report findings to the Facility Manager.

Skills

Facilities management

Maintenance

Vendor coordination

Budgeting

Education

Diploma in Facilities Management

Tools

CMMS/Work Order Management

Job description

Property Executive / Central - Expression of Interest

Job Description Summary

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Job Description

About the role

• Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
• Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required
• Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed
• Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
• Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives
• Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
• Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager

About you

• Minimum Diploma in Facilities Management or relevant.
• Minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required
• Experience in maintenance, construction, engineering and all facets of property operation and building management preferred
• CMMS/Work Order Management experience will be added advantage

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.