Project Quality Coordinator

N8XT AEROSPACE PTE. LTD.

Singapore

On-site

SGD 52,000 - 78,000

Full time

9 days ago

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Job summary

N8XT AEROSPACE PTE. LTD. is seeking a Project Quality Coordinator to coordinate project documentation and compliance activities across the lifecycle.

You will be the liaison between Operations and Quality, ensuring templates and records are used and audit readiness is maintained. Responsibilities include managing documentation, coordinating reviews, tracking corrective actions, and supporting audits. This role focuses on documentation management and process compliance rather than performing

Qualifications

Degree or equivalent in a related field as listed.
No experience required; 1-2 years in project administration is an advantage.
Proficient in MS Office and Excel for tracking.
Familiarity with PM tools (Jira, Azure DevOps, MS Project) is a plus.

Responsibilities

Maintain and manage project documentation in accordance with procedures.
Ensure teams use approved templates, forms, and records.
Monitor completeness, accuracy, and timely submission of docs.
Coordinate reviews, approvals, revisions, and retention activities.
Maintain project document registers and filing structures.
Support compliance with procedures and project requirements.
Identify missing records and coordinate corrective actions.
Track audit findings and corrective actions to closure.
Prepare records for audits and ensure audit readiness.
Act as primary contact for project compliance matters.
Coordinate project reviews and maintenance of related records.

Skills

Microsoft Office

Advanced Excel

SharePoint

PM tools

Education

A-Levels / Diploma / Bachelor's Degree in Project Management, Business Administration, Information Technology, Engineering, Quality Management, or related field

Tools

Jira

Azure DevOps

Microsoft Project

Job description

Department

Operations

Reports To

Project Manager / Head of Operations

Job Purpose

The Project Quality Coordinator is responsible for coordinating project documentation, compliance activities, and quality-related administrative processes throughout the project lifecycle. The role serves as the focal point between the Operations and Quality Departments, ensuring that project teams comply with established organizational processes, utilize approved templates and records, maintain audit readiness, and complete required corrective actions in a timely manner.

This position focuses on project compliance coordination and documentation management rather than conducting audits or performing independent quality assurance activities.

Key Responsibilities

Project Documentation Management

Maintain and manage project documentation in accordance with organizational procedures and document control requirements.

Ensure project teams utilize approved templates, forms, and records.

Monitor the completeness, accuracy, and timely submission of required project documentation.

Coordinate document reviews, approvals, revisions, and record retention activities.

Maintain project document registers and filing structures.

Process Compliance Coordination

Work closely with the Quality Department to understand applicable procedures, standards, and project requirements.

Support project teams in implementing and complying with organizational processes and documentation requirements.

Monitor project compliance with mandatory project governance requirements and established workflows.

Identify missing or incomplete project records and coordinate corrective actions with relevant stakeholders.

Corrective Action Management

Track audit findings, corrective actions, preventive actions, and process improvement actions assigned to project teams.

Follow up with responsible personnel to ensure actions are completed within agreed timelines.

Maintain action tracking logs and supporting records.

Escalate overdue actions or non-compliance issues to project management when necessary.

Verify completion evidence before action closure.

Audit and Assessment Support

Coordinate the preparation of project records and supporting evidence for internal, external, customer, or certification audits.

Ensure projects maintain an audit-ready state throughout the project lifecycle.

Facilitate the collection and organization of audit evidence from project stakeholders.

Support project teams in responding to audit findings and follow-up actions.

Stakeholder Coordination

Act as the primary point of contact for project compliance and documentation matters.

Liaise with Project Managers, Team Leads, Quality personnel, and other stakeholders to ensure documentation and compliance requirements are fulfilled.

Communicate process updates, documentation requirements, and action status to relevant stakeholders.

Project Administrative Support

Support project governance activities through the maintenance of project records, registers, and compliance trackers.

Coordinate project review meetings and maintain related records.

Monitor project milestones requiring mandatory documentation, approvals, or compliance activities.

Prepare compliance status updates and action summaries for management review.

Other Duties

Carry out any other duties, responsibilities, and assignments as directed by Management, commensurate with the employee's skills, experience, and position requirements.

Qualifications

Education

A-Levels Certificate, Diploma or Bachelor's Degree in Project Management, Business Administration, Information Technology, Engineering, Quality Management, or a related field.

Experience

No experience required but 1-2 years of experience in project administration, project coordination, document control, compliance coordination, PMO, or a related role, rocess-driven environment, and/or Exposure to Quality Management Systems (QMS), ISO 9001, CMMI, or similar standards is an advantage.

Technical Skills