Project Coordinator II

Astreya; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Astreya seeks an IT Operations/Project Coordinator to streamline day-to-day IT operations across cross-functional teams and vendors in Singapore. You will coordinate smart hands, site access, RMAs, inventory and audits, ensuring SLA adherence and 24/7 coverage alignment.

You will work with Colo/Facility providers and OEM vendors, support incident coordination, and maintain runbooks and SOPs while communicating clearly with stakeholders across time zones.

Qualifications

• 3–5 years of work experience in project coordination/management
• Experience working with Colo/Facility providers
• Experience working with OEM Vendors (Cisco, Juniper, Arista etc.)
• Familiarity Google Suite
• Excellent communication skills, both verbal and written
• Positive attitude and dependable
• Excellent customer service skills
• Ability to work both within a team and independently
• Ability to multitask and prioritize workload in a fast-paced environment
• Ability to use good judgment, as well as problem-solving and decision making skills
• Ability to maintain confidentiality and professional decorum

Responsibilities

• Assist with daily monitoring of the ticketing system and drive tickets to resolution within SLA.
• Work closely with Colo vendors to schedule Smart Hands, arrange site access for visitors, schedule inbound and outbound shipment.
• Work with Colo vendors to ensure compliance with environmental agreements, addressing temperature and other environmental issues within the cage to keep conditions within agreed thresholds.
• Work with turnkey vendors to request and schedule Smart Hands and ensure technician availability.
• Ensure site-access and visitor requests comply with security and data-center access policies.
• Coordinate with hardware vendors to manage RMA shipments to and from facilities, and track shipments through to closure.
• Maintain accurate records of ticket activity, vendor interactions, and shipment tracking.
• Support incident and outage coordination, mobilizing the right resources and Smart Hands during critical events.
• Track in-flight requests to completion and provide timely status updates to stakeholders.
• Escalate blockers, at-risk SLAs, and high-severity issues promptly to the appropriate teams or on-call.
• Collaborate with regional teams to progress and resolve tickets end-to-end.
• Collaborate with coordinators in other regions for smooth start/end-of-shift handovers, ensuring 24/7 "follow-the-sun" coverage.
• Identify recurring issues and process gaps, and suggest improvements to workflows, tooling, or automation.
• Adhere to change-management, safety, and compliance requirements for all coordinated work.
• Cross-train on regional processes to provide flexible coverage and backup.
• Communicate professionally with cross-functional and regional stakeholders across time zones, working independently and prioritizing effectively in a fast-paced, 24/7 environment.
• Attending and participating in client meetings as required.
• Contribute to and maintain runbooks, SOPs, and knowledge-base articles for recurring workflows.
• Other duties as required.

Skills

Project coordination

Vendor management

Google Suite

Communication skills

Teamwork

Multitasking

Problem solving

Education

Bachelor degree or equivalent

Tools

Google Suite

Job description

Job Description: The IT Operations/Project Coordinator will facilitate and coordinate multiple cross functional teams to carry out day to day operations. Your job involves coordination and liaising with multiple teams, OEM Vendors, smart/remote hands and facility providers. Tasks may vary in number, size and complexity.The candidate should be able to demonstrate some experience and expertise in Colo/DC/POP site access, smart hands requests, RMAs, inventory, and audits, or similar logistics experience.

Roles and Responsibilities:

• Assist with daily monitoring of the ticketing system and drive tickets to resolution within SLA.
• Work closely with Colo vendors to schedule Smart Hands, arrange site access for visitors, schedule inbound and outbound shipment.
• Work with Colo vendors to ensure compliance with environmental agreements, addressing temperature and other environmental issues within the cage to keep conditions within agreed thresholds.
• Work with turnkey vendors to request and schedule Smart Hands and ensure technician availability.
• Ensure site-access and visitor requests comply with security and data-center access policies.
• Coordinate with hardware vendors to manage RMA shipments to and from facilities, and track shipments through to closure.
• Maintain accurate records of ticket activity, vendor interactions, and shipment tracking.
• Support incident and outage coordination, mobilizing the right resources and Smart Hands during critical events.
• Track in-flight requests to completion and provide timely status updates to stakeholders.
• Escalate blockers, at-risk SLAs, and high-severity issues promptly to the appropriate teams or on-call.
• Collaborate with regional teams to progress and resolve tickets end-to-end.
• Collaborate with coordinators in other regions for smooth start/end-of-shift handovers, ensuring 24/7 "follow-the-sun" coverage.
• Identify recurring issues and process gaps, and suggest improvements to workflows, tooling, or automation.
• Adhere to change-management, safety, and compliance requirements for all coordinated work.
• Cross-train on regional processes to provide flexible coverage and backup.
• Communicate professionally with cross-functional and regional stakeholders across time zones, working independently and prioritizing effectively in a fast-paced, 24/7 environment.
• Attending and participating in client meetings as required.
• Contribute to and maintain runbooks, SOPs, and knowledge-base articles for recurring workflows.
• Other duties as required.

Required Qualifications/Skills:

• 3 - 5 years of work experience in project coordination/management
• Experience working with Colo/Facility providers
• Experience working with OEM Vendors (Cisco, Juniper, Arista etc.)
• Familiarity Google Suite
• Excellent communication skills, both verbal and written
• Positive attitude and dependable
• Excellent customer service skills
• Ability to work both within a team and independently
• Ability to multitask and prioritize workload in a fast-paced environment
• Ability to use good judgment, as well as problem-solving and decision making skills
• Ability to maintain confidentiality and professional decorum

Preferred (but not required) experience and qualifications:

• Project Management qualifications
• Bachelor Degree or equivalent

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing
• Must have the ability to move from place to place within an office environment
• Must be able to use a computer
• Must have the ability to communicate effectively
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

About Astreya

Astreya is a global IT managed services provider dedicated to creating technology solutions that are reliable and human-centered. We partner with the world’s most innovative organizations to optimize modern IT environments across the digital workplace, cloud, data, AI, and enterprise platforms. Our people are our strength. Across regions and roles, Astreyans bring deep expertise, curiosity, and a commitment to excellence. We believe great technology starts with great humans, which is why we invest in learning, collaboration, and career growth. At Astreya, transparency, accountability, and trust guide how we work with each other and our customers. We foster an inclusive culture where diverse perspectives are valued and everyone has the opportunity to make an impact. Join us to build solutions that matter and shape the future of IT together. Onwards and upwards!