Project and Operation Assistant Manager

Krohne (Singapore) Pte. Ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Krohne (Singapore) Pte. Ltd. is seeking a Project and Operations Assistant Manager to own end-to-end delivery of flowmeter and instrumentation projects from handover through engineering coordination, procurement, logistics, and final handover.

The role also oversees day-to-day operational processes, ensuring on-time, on-budget delivery and technically compliant outcomes across the department.

Qualifications

• 5+ years in project management and/or operations within process instrumentation or related capital equipment industries.
• Experience managing EPC projects is highly preferred.
• Diploma or Bachelor’s degree in Mechanical, Electronic/Electrical, Chemical or any Engineering field.

Responsibilities

• Manage full project lifecycle for flowmeter/instrumentation orders from kickoff to closeout.
• Serve as primary contact for customers and internal stakeholders on status and delivery schedules.
• Develop and maintain project schedules, milestones, and billing plans; track progress against baseline.
• Collaborate with Sales on handover, scope clarification, and order revisions.
• Coordinate technical documentation between factory, sales, and customer.
• Control project cost budgets, track costs, and liaise with Finance on invoicing and revenue recognition.
• Identify and mitigate project risks (technical, schedule, commercial).
• Oversee order-to-delivery operations: order entry, lead-time tracking, freight, customs, delivery.
• Manage end-to-end procurement, negotiate POs, pricing, and terms.
• Coordinate after-sales service logistics like calibration, repair, and exchanges.
• Maintain SOPs for order processing, logistics, and handover between sales and operations.
• Monitor KPIs such as on-time delivery, project margin, backlog aging.
• Supervise project coordinators and allocation of workload.
• Coordinate with Factory on delivery matters and support tender/bid schedules if required.

Skills

Process instrumentation

Logistics management

Stakeholder management

Project coordination

MS Office

Education

Engineering degree

Tools

ERPLN

Microsoft Office

Job description

Function Profile : Project and Operation Assistant Manager

Based Country : Singapore

Reports to;

Managing Director

Dotted-line reports to;

Finance Manager

About the Role

The Project & Operations Assistant Manager owns end-to-end delivery of KROHNE’s flowmeter and instrumentation projects from order handover through engineering coordination, procurement, logistics, installation/commissioning support, to final handover and closeout.

The role also oversees and managing day-to-day operational processes (order processing and delivery, inventory, factory and vendor coordination) ensuring on-time, on-budget, and technically compliant delivery across the department.

Key Responsibilities

• Manage the full project lifecycle for flowmeter/instrumentation project orders, including EPC, End User, System Integrator, etc) from kick off to delivery, commissioning and closeout.
• Serve as primary point of contact for customers, and internal stakeholders on project status, technical queries, and delivery schedules.
• Develop and maintain project schedules, milestone billing plans; track progress against baseline and elevate risks proactively.
• Work closely with Sales on project handover, scope clarification, and order revision management
• Coordinate technical documentation (datasheets, GA drawings, calibration certificates) between factory, sales team and customer.
• Manage project cost budgets, cost tracking, and variance analysis; liaise with Finance on milestone invoicing and revenue recognition.
• Identify and manage project risks (technical, schedule, commercial) and drive mitigation plan.
• Oversee order-to-delivery operations: order entry accuracy, factory lead-time tracking, freight forwarding, customs clearance, and on-time delivery performance
• Manage end-to-end procurement processes in accordance with company procedures. Negotiate purchase orders, pricing, and contract terms to secure cost-effective, high-quality deliverables
• Coordinate after-sales service logistics and process such as calibration, repair, exchange units, with the Factory/service team.
• Maintain and improve SOPs for order processing, logistics, and project handover between sales and operations (PMO).
• Monitor and report on operational KPIs (on-time delivery, project margin, backlog aging)
• Supervise project coordinators/operations support staff; allocate workload in the department.
• Coordinate with the Factory on technical and delivery matters
• Support tender/bid preparation with delivery schedules, logistics costing, and execution plans, if required.

Competences

• Minimum of 3-5 years of experience in process instrumentations products and typical process industry application ((oil & gas, water/wastewater, chemical, F&B) is preferred
• Independent and team player
• Solid grasp of logistics/freight/customs processes for industrial equipment’s imports/exports
• Strong stakeholder management — comfortable engaging customers, contractors, and factory engineers
• Results-driven, self-motivated, and able to thrive in a dynamic and fast-paced environment
• Excellent organizational skills with ability to manage multiple concurrent projects
• Experience in the process instrumentation and control industry are preferred.
• Project experience will be advantageous
• Familiar with ERPLN
• MicrosoftOffice(Excel,Word,OutlookandPowerPoint)

Requirements

• Diploma or Bachelor’s degree in Mechanical, Electronic/Electrical , Chemical or any Engineering field.
• Minimum 5 years of experience in project management and/or operations within process instrumentation, flow measurement, industrial automation, or related capital equipment industries
• Experience managing EPC projects is highly preferred.