Program Manager

Skills Union; Singapore; On-site; SGD 72,000 - 110,000; Full time

Job summary

Skills Union in Singapore seeks a proactive Program Manager to lead a large-scale upskilling program for adult learners across multiple tracks. You will manage day-to-day operations, schedules, KPIs, instructor coordination, and learner registration, ensuring on-time delivery and clear stakeholder visibility.

You don’t need a technical background; you should be comfortable with LMS, data tracking, and reporting to the Community Manager, Operations Director, and instructors.

Qualifications

• 2–4 years in program management, project coordination or operations in education/training/workforce development.
• Strong organisational skills with detail-oriented follow-through on tasks and deadlines across a multi-stakeholder program.
• Comfortable working with LMS platforms, spreadsheets and collaboration tools like Discord and Google Docs/Sheets.
• Ability to track KPIs (attendance, engagement, completion rates, learner satisfaction) and translate data into weekly reports.

Responsibilities

• Manage the day-to-day running of the program across all tracks and maintain schedules, milestones and deadlines.
• Coordinate with Community Manager and Operations Director to ensure smooth learner experience from registration to completion.
• Serve as primary point of contact for instructors, keeping them informed of schedule changes and updates.
• Write and deliver a weekly update report covering activities, learner progress and emerging issues.

Skills

Program management

Organisational skills

LMS platforms

Data reporting

Stakeholder management

Communication

Education

Diploma or degree

Education background

Tools

Discord

Google Docs

Google Sheets

Job description

Skills Union combines workforce technology and training delivery to help employers, universities and governments achieve measurable, long-term employment outcomes. Our work spans three areas: talent strategy, industry-aligned training, and technology. We design programmes mapped to real job roles and the AI capabilities employers now expect, then deliver them at scale across institutions, regions, and delivery models.

This role sits within our training delivery practice.

About The Role

We are looking for an organised and proactive Program Manager to lead the end-to-end operational management of a large-scale upskilling program for adult learners, delivered across multiple program tracks.

This role is designed for someone who can keep multiple moving parts running smoothly at once: schedules, KPIs, instructor communication, registration flow, and reporting. You will be the operational backbone of the program, ensuring learners progress, instructors are supported, and stakeholders have full visibility into performance and outcomes at every stage.

The ideal candidate does not need a background in AI or technical training delivery, but must be comfortable working with LMS platforms, tracking data closely, and communicating clearly and consistently across a range of stakeholders including the Community Manager, Operations Director, and instructors. Success in this role means delivering high completion rates, maintaining clear communication across all stakeholders, and keeping the program running on schedule with full visibility into performance and learner outcomes.

Key Responsibilities

• Program Delivery & Operations: Manage the day-to-day running of the program across all program tracks. Plan and maintain program schedules, ensuring sessions, milestones, and deadlines are clearly communicated and adhered to. Monitor program KPIs to ensure delivery is on track to meet targets, escalating risks or issues early. Coordinate with the Community Manager and Operations Director to ensure smooth learner experience from registration through to completion.
• Instructor Coordination: Serve as the primary point of contact for all program instructors. Keep instructors informed of schedule changes, learner feedback, and any updates to program delivery. Ensure instructors have the resources and support needed to deliver high-quality sessions.
• Registration & Intake Management: Support planning and coordination during the registration stage of each program cycle. Monitor registration flow and flag any issues with intake numbers, eligibility, or enrolment progress. Work with the team to ensure a smooth handover from registration to program onboarding.
• Reporting & Performance Tracking: Write and deliver a weekly update report covering program activities, learner progress, feedback, and any emerging issues. Track and report on key program KPIs including attendance, engagement, completion rates and learner satisfaction. Surface patterns and insights from program data to inform continuous improvement of delivery. Maintain accurate and up-to-date records across all program management tools.

Required Skills & Qualifications

• Program Management Experience: 2–4 years of experience in program management, project coordination or operations in an education, training or workforce development environment. Demonstrated ability to manage multiple program tracks simultaneously without losing sight of detail.
• Organisational & Follow-Through Skills: Strong organisational skills with detail‑oriented follow‑through on tasks and deadlines across a busy, multi‑stakeholder program.
• Tools & Platform Fluency: Comfortable working with LMS platforms, spreadsheets and communication tools such as Discord and Google Docs/Sheets.
• Reporting & Data Literacy: Able to track KPIs such as attendance, engagement, completion rates and learner satisfaction, and translate raw data into clear, actionable weekly reporting.
• Communication & Coordination: Clear and structured communicator, both in writing (reports) and in day‑to‑day stakeholder coordination with instructors, the Community Manager and the Operations Director.
• Problem‑Solving: Proactive problem‑solver who can anticipate issues (e.g. at‑risk learners, registration shortfalls, scheduling conflicts) and elevate early.

Other Skills

• Excellent written and verbal communication skills.
• Experience working with adult learners or in upskilling/reskilling programs is a strong advantage.
• Ability to manage relationships across a diverse, cross‑functional team (instructors, Community Manager, Operations Director, Program Director).
• Comfortable operating in a fast‑paced program environment with shifting priorities across multiple tracks and cohorts.
• Strong customer service orientation with a focus on learner experience and outcomes.
• Comfortable working across different regions, institutions and delivery models.

Qualifications

• A diploma or degree in education, business, project management or a related field is preferred.
• Equivalent professional experience in program management, project coordination or operations will also be considered.
• Prior experience in an education, training or workforce development environment is highly desirable.

This role is crucial for ensuring that learners across large‑scale upskilling programs have a well‑run, well‑supported experience from registration through to completion. By keeping schedules on track, instructors informed, and reporting accurate and timely, the Program Manager creates the operational foundation that drives strong completion rates and measurable learner outcomes across every program track.

The Four Agreements (how we show up and hold each other accountable)

• Be Impeccable With Your Word. Speak with integrity. Say only what you mean. Avoid using the word to speak against yourself or to gossip about others. Use the power of your word in the direction of truth and love.
• Don’t Take Anything Personally. Nothing others do is because of you. What others say and do is a projection of their own reality, their own dream. When you are immune to the opinions and actions of others you won’t be the victim of needless suffering.
• Don’t Make Assumptions. Find the courage to ask questions and to express what you really want. Communicate with others as clearly as you can to avoid misunderstandings, sadness and drama. With just this one agreement you can completely transform your life.
• Always Do Your Best. Your best is going to change from moment to moment; it will be different when you are healthy as opposed to sick. Under any circumstance simply do your best and you will avoid self‑judgement, self‑abuse and regret.

Rules of Engagement

• Be On Time - Respect other people’s time
• Be Present - Active listening, phones off and away
• Effective Meetings - Always have a POAD: Purpose, Outcomes, Agenda, Decisions.
• Diversity & Inclusion - All voices represented, All voices heard
• Take a Stand - Hold ourselves and each other accountable

Skills Union is an equal opportunities employer and actively encourages applications from all backgrounds.