Production & Admin Operations Coordinator

FRESHENING INDUSTRIES PTE. LTD.; Singapore; On-site; SGD 35,712 - 58,032; Full time

Job summary

Freshening Industries PTE. LTD. is seeking an Administrative Assistant to support the Production Manager and production team.

Responsibilities include daily filing, scanning, and admin duties, plus coordinating with the supervisor on planning and scheduling. The role requires Mandarin fluency to communicate with operators and familiarity with basic production workflows. You will update production quantities in the system, oversee stock levels for finished goods, and assist in ISO audits and

Qualifications

• Administrative experience is required.
• Proficiency with Microsoft Dynamics 365 Business Central is a plus.
• Strong skills in Word, Excel, PowerPoint and Outlook.
• Well organized with high attention to detail and accuracy.
• Good communication abilities.
• Fluent in Mandarin for operator interactions.
• Basic understanding of machine operations and production workflow.
• Ability to adapt to changing conditions quickly.

Responsibilities

• Assist Production Manager at all times.
• Handle daily filing, photocopying, scanning and admin tasks.
• Collaborate with production supervisor on planning and scheduling.
• Update production completed quantities into the system.
• Assist in planning machine maintenance and preventive maintenance.
• Ensure production floor cleanliness and tidiness with supervisor.
• Coordinate with other departments on sales orders and ETA of finished goods.
• Maintain adequate finished goods stock; avoid stockouts.
• Assist in managing raw material inventory and raise supplier purchase orders.
• Order machine spare parts.
• Supervise and assist the production team, including training.
• Assist in ISO audits and maintain documentation.
• Maintain a complete and current records database.
• Handle other responsibilities as needed by the company.

Skills

Administrative experience

Microsoft Dynamics 365 Business Center

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Attention to detail

Communication skills

Mandarin fluency

Understanding machine operations

Adaptability to change

Tools

Microsoft Dynamics 365 Business Central

Job description

Government officials will NEVER ask you to transfer money or disclose bank log-in details over a phone call. Call the 24/7 ScamShield Helpline at 1799 if you are unsure if something is a scam.

Admin / Secretarial, Manufacturing, Repair and Maintenance

FRESHENING INDUSTRIES PTE. LTD.

Typically Replies in 30 Days

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Full Time

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Admin / Secretarial, Manufacturing, Repair and Maintenance

$3,000 to $3,500 Monthly 6 applications Posted 23 Jul 2026 Closed on 22 Aug 2026

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Microsoft Excel

Well Organised

ISO

GMP

Data Entry

Microsoft Dynamics 365

Adapt to Change

Administrative Experience

Microsoft Word

Manufacturing Workflow Management

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