Procurement Executive

Pro-Matrix Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A procurement company in Singapore is seeking a skilled procurement team member to manage vendor relationships, negotiate contracts, and maintain procurement documentation. The ideal candidate will have a local Polytechnic Diploma and at least 2 years of experience in construction and data center projects. This full-time, permanent role offers health insurance, a performance bonus, and a Monday to Friday schedule.

Benefits

Health insurance

Performance bonus

Qualifications

• Preferred candidate should have a local Polytechnic Diploma.
• A minimum of 2 years experience in construction is preferred.
• A minimum of 2 years experience in data center projects is preferred.
• A minimum of 2 years experience in procurement/contract management is preferred.

Responsibilities

• Input and maintain cost data in procurement tools.
• Liaise with internal stakeholders for procurement documentation.
• Negotiate with vendors for competitive costs and terms.
• Maintain procurement-related documentation in a consistent manner.
• Attend weekly Project Operation Meetings for procurement updates.

Skills

Vendor management

Negotiation

Procurement tools

Communication

Education

Local Polytechnic Diploma

Tools

Sharepoint

Autodesk

Job description

Responsibilities

Input and maintain cost data in procurement related tools and applications.

Stay informed of market trends, new and emerging technologies relevant to data center industry.

Source the market for new vendor and handle vendor pre-qualification process, registration process according to ISO standards.

Support Finance, Projects Department on vendor performance evaluation process according to ISO standards.

Support in vendor management database by providing new updates from existing vendor if any.

Procurement Process (Team Member)

• Liaising with internal stakeholders to obtain procurement-related documentation
• Coordinate with internal stakeholders to understand the procurement needs and support as necessary
• Review and organise the tender documents to ensure relevancy to the RFQ trade
• Establish baseline contract terms and conditions for vendor contracts
• Adopt selection processes with vendors (with applicable NDA) to ensure fair competition
• Create list of preferred vendors based on selection processes for RFQ
• Consolidate vendor clarification or queries to submit to customer through bidding team/ internal stakeholders (ie. Design, Projects, Operations)
• Consolidate internal clarification or queries from internal stakeholders for vendor response
• Review vendor submissions to ensure all submissions are complete and procurement requirements are followed
• Compile and compare vendor cost and commercial submissions (most updated and with accuracy) in costing sheets
• Compile vendor technical submissions and distribute to relevant departments (ie. Projects, Design, Legal etc.) for their assessment
• Consolidate all assessments (with accuracy and completeness) and present to internal stakeholders for shortlist and/or Tender Committee Team for award
• Ensure accuracy and completeness of comparisons
• Negotiation with vendors for most competitive cost and terms and conditions favourable to the company
• Maintain procurement-related documentation in a consistent and prompt manner in Sharepoint/Autodesk and according to ISO standards
• Prepare vendor LOA, Contracts, POs as per approved cost and conditions
• Ensure that all assigned vendor contracts are up to date and electronic and paper copies are stored appropriately

Provide administrative support to procurement and cost management team, such as scheduling meetings, preparing reports and managing correspondences.

Maintain records of purchases, including vendor contracts, vendor purchase order in system.

To attend weekly Project Operation Meeting and provide updates on project procurement status. Support Projects team to verify vendor base contract against variation items.

Support Sales team to handover contract DLP, maintenance to Operations team.

Manage relationships with organisational network and external vendors for procurement.

Be open and support the use of technologies and electronic tools in procurement, vendor and cost management platforms.

Maintain and upkeep digital platforms, ie. Sharepoint & Autodesk, for your respective function.

Contribute to ongoing records and information review to determine the effectiveness of work processes and procedures.

Job Types

Full-time, Permanent

Health Insurance

Health insurance

Schedule

Monday to Friday

Supplemental Pay

Performance bonus

Education

Local Polytechnic Diploma (Preferred)

Experience

Construction: 2 years (Preferred)

Data center: 2 years (Preferred)

Procurement/ Contracts Management: 2 years (Preferred)