PMO Project Coordinator: Scheduling, Billing & Logistics

NICHE RECRUITMENT CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

NICHE RECRUITMENT CONSULTANTS PTE. LTD. is seeking a Project Coordinator to provide administrative, operational and coordination support to the PMO, enabling Project Managers to deliver projects efficiently and successfully.

This role requires a highly organized, proactive individual who thrives in a fast-paced environment and brings structure to complex projects, including document control, budgeting support and vendor coordination.

Qualifications

• Diploma or Bachelor's degree in a related field such as business management, business administration, information technology, or computer science.
• Prior experience as a project administrator or a related administrative role.

Responsibilities

• Prepare and maintain project documentation, reports and metrics, including Project Progress Reports, Inventory Lists, UAT documents and other project records.
• Prepare, track and coordinate project claims, progress billings and supporting documentation with Project Managers and the Department Head.
• Monitor project status and provide timely updates to the Department Head.
• Support monthly revenue recognition activities by tracking milestones, completion status, project hours, costs and required supporting documentation with Team Leads and Department Head.
• Assist Department Head in monitoring project budgets, costs, resource utilization and project hours.
• Coordinate meetings with internal teams, clients and subcontractors, including agendas and minutes.
• Coordinate project schedules, resources and logistics to support successful project execution.
• Manage day-to-day administration of the Project Warehouse, including inventory tracking and organization of equipment and materials.
• Source and coordinate procurement of project accessories, consumables, cables and subcontractor services as required.
• Prepare and submit scheduled reports to the Department Head.
• Support ISO 9001 and ISO 45001 audits by maintaining accurate documentation and records.
• Identify opportunities to improve workflows, reporting processes and project administration through digital tools, dashboards, automation and AI technologies.
• Support continuous improvement initiatives within the PMO.
• Perform other duties as assigned by the Department Head.

Skills

Organizational skills

Scheduling

Reporting

Communication

Education

Diploma or Bachelor’s degree

Job description

NICHE RECRUITMENT CONSULTANTS PTE. LTD. is seeking a Project Coordinator to provide administrative, operational and coordination support to the PMO, enabling Project Managers to deliver projects efficiently and successfully.

This role requires a highly organized, proactive individual who thrives in a fast-paced environment and brings structure to complex projects, including document control, budgeting support and vendor coordination.