Personal Assistant

PENANSHIN SHIPPING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking a highly organized Personal Assistant to support the Managing Director and senior executives. The ideal candidate will manage schedules, coordinate travel, prepare meeting materials, and maintain office organization. Strong organizational and communication skills are essential, along with proficiency in MS Office. This position offers an opportunity to work in a fast-paced environment with a professional and polished demeanor required.

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• High level of discretion and professionalism.
• Proactive, detail-oriented, and adaptable in a fast-paced environment.

Responsibilities

• Manage the Managing Director’s calendar, appointments, and meetings.
• Screen and manage incoming calls and communications.
• Organize and coordinate domestic and international travel.
• Prepare meeting agendas, presentations, and materials.
• Maintain confidential files and records, support office logistics.
• Assist with planning company events and conferences.
• Handle personal errands and confidential tasks.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Proficiency in MS Office

Education

Diploma or degree in a related field

Tools

Calendar management tools

Job description

About the role:

We are seeking a highly organized and professional Personal Assistant to provide high-level support to the Managing Director and senior executives. This role requires acting as a trusted gatekeeper and confidante, ensuring smooth day-to-day operations through effective coordination, communication, and administrative support.

What You’ll Be Doing:

• Calendar & Schedule Management – manage the Managing Director’s calendar, appointments, and meetings, prioritizing schedules to ensure optimal time usage.
• Communication & Correspondence – screen and manage incoming calls and communications, and draft emails, reports, and professional correspondence on behalf of the Managing Director.
• Travel Arrangements – organize and coordinate domestic and international travel, including flights, accommodation, and transportation, ensuring alignment with senior management’s schedules and preferences.
• Meeting & Executive Support – coordinate and prepare meeting agendas, presentations, and materials; attend meetings, record minutes, and ensure timely follow-up on action items.
• Admin and Office Management – maintain confidential files and records, conduct research and compile information as required, and support office logistics, supplies, and overall office organization.
• Events Coordination – assist with planning company events, conferences, and off‑site meetings.
• Ad hoc Matters – handles personal errands and confidential tasks as requested by the Managing Director.

What We’re Looking For:

• Diploma or degree in a related field.
• Proven experience as a Personal Assistant or in a similar role.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office and calendar management tools.
• High level of discretion and professionalism.
• Proactive, detail-oriented, and adaptable in a fast-paced environment.
• Friendly, polished, and professional demeanor.