Personal Assistant

Shield 1; Singapore; On-site; SGD 52,000 - 88,000; Full time

Job summary

SHIELD is seeking a Personal Assistant to support the CEO across time zones, managing calendars, travel arrangements, and communications with discretion.

The role requires 5+ years in administrative work, excellent written and spoken English, and a meticulous, proactive approach in a fast-growing environment.

Qualifications

• Minimum 5 years in an administrative role.
• Excellent written and verbal communication skills.
• Attention to detail and ability to prioritize and manage concurrent projects and issues.
• Strong work ethics and interpersonal skills.

Responsibilities

• Manage professional and personal scheduling for CEO across time zones, including agendas and preparations.
• Arrange and manage travel logistics and activities, including urgent requirements and contingency planning.
• Manage emails, messages and correspondence, prioritize requests, draft responses and ensure timely follow-ups.
• Handle expenses, documentation, reminders, and personal logistics to support the CEO’s day-to-day needs.
• Liaise with internal teams, external stakeholders to ensure smooth execution of schedules and commitments.
• Ad-hoc duties as assigned

Skills

Communication skills

Attention to detail

Time management

Cross-functional collaboration

Discretion/confidentiality

Adaptability

Admin experience

Job description

SHIELD is a device-first fraud intelligence platform that helps digital businesses worldwide eliminate fake accounts and stop all fraudulent activity.

Powered by SHIELD AI, we identify the root of fraud with the global standard for device identification (SHIELD Device ID) and actionable fraud intelligence, empowering businesses to stay ahead of new and unknown fraud threats.

We are trusted by global unicorns like inDrive, Alibaba, Swiggy, Meesho, TrueMoney, and more. With offi ces in Los Angeles, London, Sao Paulo, Jakarta, Bengaluru, Beijing, and Singapore, we are rapidly achieving our mission - eliminating unfairness to enable trust for the world.

Responsibilities

As SHIELD’s Personal Assistant, you will be a supportive force to ensure that priorities are met and organizational goals are achieved. Given the dynamic nature, we are looking for a Personal Assistant who is flexible and consistent while maintaining the confidentiality of systems and operations.

• Manage professional and personal scheduling for CEO across time zones, including agendas, and other necessary preparations.
• Arrange and manage travel logistics and activities, including urgent requirements and contingency planning.
• Manage emails, messages and correspondence, prioritize requests, draft responses and ensure timely follow-ups.
• Handle expenses, documentations, reminders, and personal logistics to support the CEO’s professional and day-to-day needs.
• Liaise with internal teams, external stakeholders and others to ensure smooth execution of schedules and commitments.
• Ad-hoc duties as assigned

Requirements

• Minimum 5 years in an administrative role.
• Excellent written and verbal communication skills.
• Attention to detail and ability to prioritize and manage concurrent projects and issues effectively.
• Strong work ethics.
• Strong interpersonal skills and ability to collaborate cross-functionally.
• Ability to adapt and work in a fast-paced and high-growth environment.