Permitting Coordinator

Wood; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

Wood is seeking a Permitting Coordinator for a 12-month contract role in Singapore to support project activities in the Oil & Gas sector. The successful candidate will monitor permitting activities, liaise with government authorities, and ensure compliance with local regulations.

The ideal candidate should have a degree in Civil/Structural Engineering, at least 5 years of experience, and knowledge of Indonesian permitting processes, complemented by strong communication and interpersonal skills.

Qualifications

• At least 5 years of experience in Civil/Structural Consultants or Architectural firms.
• Permitting experience in Indonesia and knowledge of submission procedures.
• Ability to coordinate and communicate effectively with various stakeholders.

Responsibilities

• Act as the focal point for all Government Authorities Permitting activities.
• Monitor execution of work scope according to Project Procedures.
• Prepare requisitions for Qualified Person and Authorised Examiner services.
• Coordinate with various consultants and government authorities.
• Liaise and ensure proper project filing and closeout.

Skills

Civil/Structural Engineering

Local Authorities Codes and Regulations

Strong communication

Education

Degree/Diploma in Civil/Structural Engineering or Architectural

Job description

Overview

Wood is recruiting a Permitting Coordinator to join our Project business supporting one of our client partners on a long-term brownfield Oil & Gas EPCM Contract and a growing pipeline onshore work in maintenance, operations and engineering. This opportunity is a 12-month contract role based in Singapore.

Responsibilities

• Act as the focal point for all the Government Authorities Permitting activities, submissions and approvals for the Project.
• Monitor the overall execution of work scope in accordance with applicable Project Procedures and Work Instructions, including WOOD and/or Client Project Procedures on Safety and Quality Control.
• Review the Permitting Schedule prepared by the Project Team to ensure that the timeline is achievable based on Authorities Approval timeframe.
• Input to the Project Team any new regulations or amendments to regulations that will be implemented by the Authorities.
• Prepare the requisition for the services of a Consultant to act as Qualified Person (QP) for the Project.
• Prepare the requisition for the services of an Authorised Examiner for the registration of all statutory pressure vessels to the Ministry of Manpower.
• Evaluate the bidding packages for the Consultants and Authorised Examiner.
• Organise and participate in tender interviews for the Consultants.
• Monitor the progress of the production of Authorities documentations and calculations by the different disciplines to meet the submission schedule.
• Monitor the progress of the detailed project schedule of Authority Approvals.
• Expedite the timely issue of documents by each party as applicable.
• Organise regular review meetings with all parties involved and follow up with matters raised during such meetings.
• Coordinate with the Consultants (Qualified Person), M&E PE, Third Party Consultants such as Accredited Checker, Registered Inspectors, Authorised Examiners and Government Authorities for any clarification that might be required during the Project execution.
• Arrange with QP and AE for any clarifications required by the Project Team and issue minutes of meeting as necessary.
• Coordinate with Owner and all Consultants and Construction teams during the progress of Construction and Inspection phases.
• Arrange with Consultants and Authorised Examiner to meet up with Construction Team for any site clarifications in respect to Authorities requirements.
• Prepare the Authorities inspection requirements and schedule for Construction during the TOP/CSC stage.
• Monitor the Construction progress on the relevant work scope to ensure timely completion to meet the Temporary Occupation Permit (TOP) / Certificate Of Statutory Completion (CSC) Inspection schedule.
• Prepare the inspection requirements and schedule for Construction.
• Disseminate the relevant project information among the assigned team members and ensure that adequate information is available at any stage of work.
• Ensure Project Filing is maintained as per Quality Procedures.
• Liaise with other Groups as necessary.
• Carry out proper closeout of all Project related work.
• Attend internal FW and Vendor co-ordination meetings and engineering review meetings to establish full understanding of scope of supply/work.
• Attend all Project Meetings as required.
• Attend Quality Audits as required.
• Update Progress Report for the PEN-PC Discipline of all activities performed within the reporting timeline.
• Assist sub-Contract group to close out the Consultant and Authorised Examiner contracts.
• Prepare Lessons Learnt in the Project.

Qualifications

• Degree/Diploma in Civil/Structural Engineering or Architectural with at least 5 years of working experience in Civil/Structural Consultants or Architectural firms dealing in Industrial Projects e.g. Refinery / Petrochemical / Chemical / Power / Pharmaceutical Plant Projects.
• Knowledge of Local Authorities Codes and Regulations and conversant in submission procedures.
• Permitting experience in Indonesia and Indonesian authorities.
• Strong communication with interpersonal skill and initiative.

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About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.