Patient Information Associate (Relocation in Q1 2027)

Khoo Teck Puat Hospital; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Khoo Teck Puat Hospital is seeking a patient relations/ call centre professional to handle customer enquiries across calls, SMS, email, Livechat and fax. You will educate callers on services, assist in appointment changes, and maintain patient confidentiality under PDPA guidelines.

You will ensure timely follow-ups, meet department SLA, and contribute to call quality, patient experience scores, and rapid emergency responses. Mandarin proficiency is a plus, with possible office relocation in 2027.

Qualifications

• Exceptional verbal and written communication skills.
• Experience with call centre or healthcare industry preferred.
• Problem solving and analytical skills.
• Positive, professional and customer service oriented attitude.
• Independent, mature, confident, able to work under pressure and a team player.

Responsibilities

• Identify, handle and resolve caller enquires using all modes of communication such as calls, SMS, email, Livechat and fax.
• Apply customer service policies and educate/ facilitate callers on all services offered, support general enquiries, providing basic pre-consult advice and/or information to callers.
• Assist patient, next-of-kin and doctors in changes of appointments by re-scheduling appointments in the medical records system and establish contact with patients to inform them of the changes.
• Maintain confidentiality of patient's information and adhere to PDPA guidelines.
• Responsible and responsive to patient's feedback/complaint before referring to Supervisor, Executives or Manager.
• Ensure timely follow-ups with patients or Next-Of -Kin on all outstandings cases and resolve cases within the department's acceptable SLA.
• To contribute as part of a team to deliver contact centre goals of >90% for Patient Experience Survey score, >85% or higher in call quality score, 100% of calls to be answer within 20 secs and <4% Call Abandon Rate.
• Response to emergency activation with speed and accuracy in less than 4 minutes.
• Ensure that hospital contact list is updated in all messaging systems at all times.
• Facilitate IDD calls connection for staff & patients.
• Review own performance through feedback or reports and ensure optimal performance to meet department goals and objectives.
• Update others on new information or changes received.
• Response to manual intervention on critical laboratory and radiology results with speed and accuracy <1 hour from critical result release.
• Ensure all types of enquires/ requests are created as a case with clear and precise description documented in the CRM system.
• Competent in using the Medical Record system, CRM and Contact Centre telephony system in the department.
• Perform daily housekeeping of workstation to maintain neatness of the workplace and ensure confidential information is safely kept at all times.
• Report any fault (telephone lines & equipment) to Facilities department/ IS service desk.
• Ensure teamwork and participate in all activities related to the smooth running of the department.
• Attend continuing education / in-house training on a regular basis to maintain his/her competency.
• Participate in internal department test/ quiz/ audits/ roll calls.
• Exercise cost saving and adopt environmental-friendly measures at all times.
• Identify areas of improvement or participate in improvement projects.
• Participate in organization and/or community activities by volunteering at least twice a year.
• Perform other duties as requested by Team Leader, Supervisor, Executive and/or Manager.

Skills

Communication Skills

Problem Solving

Customer Service

Independent

Team Player

Computer Skills

Shift Flexibility

Mandarin Proficiency

Education

GCE O-Level or higher

Job description

Handles all customer enquires or concerns. Uses company resources, call centre policies and procedures to provide complete and accurate responses. Follow processes in accordance with organizational standards to ensure correct handling accuracy and operational effectiveness. To uphold the highest level of integrity in complying to all PDPA regulations and adhering to patient data confidentiality.

Patient Relations

1. Identify, handle and resolve caller enquires using all modes of communication such as calls, SMS, email, Livechat and fax.
2. Apply customer service policies and educate/ facilitate callers on all services offered, support general enquiries, providing basic pre-consult advice and/or information to callers.
3. Assist patient, next-of-kin and doctors in changes of appointments by re-scheduling appointments in the medical records system and establish contact with patients to inform them of the changes.
4. Maintain confidentiality of patient's information and adhere to PDPA guidelines.
5. Responsible and responsive to patient's feedback/complaint before referring to Supervisor, Executives or Manager.
6. Ensure timely follow-ups with patients or Next-Of -Kin on all outstandings cases and resolve cases within the department's acceptable SLA.
7. To contribute as part of a team to deliver contact centre goals of >90% for Patient Experience Survey score, >85% or higher in call quality score, 100% of calls to be answer within 20 secs and <4% Call Abandon Rate.

Operational

1. Response to emergency activation with speed and accuracy in less than 4 minutes.
2. Ensure that hospital contact list is updated in all messaging systems at all times.
3. Facilitate IDD calls connection for staff & patients.
4. Review own performance through feedback or reports and ensure optimal performance to meet department goals and objectives.
5. Update others on new information or changes received.
6. Response to manual intervention on critical laboratory and radiology results with speed and accuracy <1 hour from critical result release.
7. Ensure all types of enquires/ requests are created as a case with clear and precise description documented in the CRM system.
8. Competent in using the Medical Record system, CRM and Contact Centre telephony system in the department.

General

1. Perform daily housekeeping of workstation to maintain neatness of the workplace and ensure confidential information is safely kept at all times.
2. Report any fault (telephone lines & equipment) to Facilities department/ IS service desk.
3. Ensure teamwork and participate in all activities related to the smooth running of the department.
4. Attend continuing education / in-house training on a regular basis to maintain his/her competency.
5. Participate in internal department test/ quiz/ audits/ roll calls.
6. Exercise cost saving and adopt environmental-friendly measures at all times.
7. Identify areas of improvement or participate in improvement projects.
8. Participate in organization and/or community activities by volunteering at least twice a year.
9. Perform other duties as requested by Team Leader, Supervisor, Executive and/or Manager.

Job Requirements

• Minimum GCE 'O' level or higher is preferred.
• Exceptional verbal and written communication skills. Able to speak dialect/ third language is an advantage.
• Experience with call centre or healthcare industry preferred.
• Problem solving and analytical skills.
• Positive, professional and customer service-oriented attitude.
• Independent, mature, confident, able to work under pressure and a team player.
• Competent in computer skills and accurate keyboarding skills.
• Able to perform 2 rotating shifts.
• Willing to accept office relocation ubi area in 2027.

• Proficiency in Mandarin preferred as the role requires handling enquiries and calls from Mandarin-speaking customers.