PA to Director / Personal Assistant

FRESHENING INDUSTRIES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local company in Singapore is seeking a Secretary to provide essential support to the Director. Responsibilities include organizing meetings, managing travel arrangements, and maintaining confidential documents. The ideal candidate should have a diploma, excellent organizational skills, and be proficient in MS Office. Proficiency in both English and Chinese is required for effective communication and proposal preparation.

Qualifications

• Minimum requirement of Diploma.
• Driving license Class 3/3A required.
• Ability to multitask and work efficiently.
• Proficient in English and Chinese for proposal preparation.

Responsibilities

• Provide full secretarial support to Director.
• Manage and schedule meetings and appointments.
• Arrange travel arrangements, including flights and accommodation.
• Attend events and exhibitions with Director.

Skills

Organizational and time management skills

Multitasking

Proficiency in MS Office

Fluent in English

Fluent in Chinese

Education

Diploma

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job summary

1. Provide secretarial support to Director.
2. Provide operational support to company’s daily operations activities.

Area of responsibilities

1. Provide full support in discreet of personal and secretarial to Director.
2. Ensure highest confidential level when dealing with all matters, safekeeping documents and filings.
3. Answer phone calls, emails and take messages.
4. Manage and schedule meetings and appointments (send out calendar invites).
5. Provide reminders of important task and deadlines.
6. Take minutes of meeting and follow up action if required.
7. Arrange travel arrangements, including flights, accommodation and itineraries.
8. Attend events, exhibitions, etc with Director.
9. Prepare proposal based on director's guide.
10. Assist on paperwork and administrative tasks assigned by Director.
11. Run errands as requested, including driving when required.
12. Coordinate company’s events such as planning activities, meal arrangements, etc.
13. Provide support on all HR matters & activities, when required.
14. Provide assistance for personal errands and tasks assigned.
15. Any other tasks as instructed by Director.
16. Any other area of responsibilities that the company deems necessary.

Competency requirements

1. Minimum requirement of Diploma.
2. Driving license Class 3/3A.
3. Organizational and time management skills.
4. Proficiency in MS Office (Word, Excel, PowerPoint).
5. Ability to multitask and work efficiently.
6. Competent in English and Chinese to assist in preparing proposal for customers.