Operations Assistant Cum Admin Assistant

RKB CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

RKB CONSTRUCTION PTE. LTD. is seeking an experienced Administrative Manager to lead the offices and housing services in Singapore. You will supervise administrative staff, manage budgets, scheduling, training, and performance reviews, and implement policies to improve workflow and compliance.

You will also oversee housing service requests, dormitory allocations, vendor management, and data integrity across inventories, checks, and occupancy data, ensuring timely payments and audit readiness.

Qualifications

• Experience supervising administrative teams.
• Experience managing budgets and resources.
• Knowledge of housing regulations and compliance.

Responsibilities

• Supervising and supporting administrative staff, including hiring, scheduling, training and performance evaluations.
• Overseeing the administrative department's budget and resources
• Coordinating communications, workflows and schedules
• Developing and implementing office policies and procedures to improve workflow and compliance
• Supervising the records management processes and procedures
• Delegating administrative tasks to team members
• Managing the facilities and equipment to create a safe environment
• Ensuring compliance with relevant regulations
• Oversee housing service requests, manage dormitory allocations, and handle day-to-day resident needs. Audit eligibility for housing monetization programs and process associated subsidy applications.
• Vendor & Service Quality Management: Monitor supplier adherence to service standards, evaluate vendor performance metrics, and enforce quality control measures. Implement service enhancements to maintain high employee satisfaction ratings.
• Resource Tracking & Data Integrity: Maintain accurate records of check-in/check-out logs, housing inventories, and occupancy data across corporate dormitories and leased apartments to support administrative audits and planning.
• Financial Administration: Verify, reconcile, and process housing-related invoices and vendor payments on schedule to ensure billing accuracy and operational transparency.
• Dynamic Resource Planning: Partner with procurement teams and internal business units to forecast housing demand, acquire residential inventory (dormitories, apartments, hotels), and optimize resource distribution for resident, traveling, and contingent personnel.

Skills

Staff supervision

Budget management

Policy development

Facilities management

Job description

• Supervising and supporting administrative staff, including hiring, scheduling, training and performance evaluations
• Overseeing the administrative department's budget and resources
• Coordinating communications, workflows and schedules
• Developing and implementing office policies and procedures to improve workflow and compliance
• Supervising the records management processes and procedures
• Delegating administrative tasks to team members
• Managing the facilities and equipment to create a safe environment
• Ensuring compliance with relevant regulations
• Oversee housing service requests, manage dormitory allocations, and handle day-to-day resident needs. Audit eligibility for housing monetization programs and process associated subsidy applications.
• Vendor & Service Quality Management: Monitor supplier adherence to service standards, evaluate vendor performance metrics, and enforce quality control measures. Implement service enhancements to maintain high employee satisfaction ratings.
• Resource Tracking & Data Integrity: Maintain accurate records of check-in/check-out logs, housing inventories, and occupancy data across corporate dormitories and leased apartments to support administrative audits and planning.
• Financial Administration: Verify, reconcile, and process housing-related invoices and vendor payments on schedule to ensure billing accuracy and operational transparency.
• Dynamic Resource Planning: Partner with procurement teams and internal business units to forecast housing demand, acquire residential inventory (dormitories, apartments, hotels), and optimize resource distribution for resident, traveling, and contingent personnel.