Operations & Administration Lead

KASI ASTROLOGY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

KASI ASTROLOGY PTE. LTD. in Singapore seeks an experienced Administration Manager to supervise daily support operations across departments and implement efficient administrative procedures.

You will lead a team to complete a range of duties and ensure information flows smoothly. The ideal candidate has strong communication, organizational skills, and a solid understanding of office management, policies, and budgeting.

Qualifications

• Proven experience as administration manager.
• In-depth understanding of office management procedures and departmental and legal policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• BSc/BA in business administration or relative field.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.
• Perform any other duties assigned by the director.

Skills

Proven experience as administration

Office management procedures

Communication skills

MS Office

Analytical mindset

Organizational skills

Leadership skills

Ability to work under pressure

Education

BSc/BA in business administration

Tools

MS Office

Job description

KASI ASTROLOGY PTE. LTD. in Singapore seeks an experienced Administration Manager to supervise daily support operations across departments and implement efficient administrative procedures.

You will lead a team to complete a range of duties and ensure information flows smoothly. The ideal candidate has strong communication, organizational skills, and a solid understanding of office management, policies, and budgeting.