Operations & Admin Executive — Drive Office Excellence

ASCEND WEALTH PTE. LTD.; Singapore; On-site; SGD 42,000 - 56,000; Full time

Job summary

Ascend Wealth Pte. Ltd. is seeking an Office Administration & Operations Executive to support day-to-day office activities in Singapore. The role covers administration, finance, HR, and coordination with senior management in a small professional firm.

Ideal candidates are organised, proactive and capable of independent work, with a penchant for improving processes and leveraging technology to automate tasks.

Qualifications

• Approximately 5+ years of relevant experience in office administration, operations and executive support.
• Experience in financial services or corporate environments is advantageous.
• Highly organised with strong attention to detail and follow-through.
• Able to work independently and take ownership of responsibilities.
• Comfortable handling confidential information and communicating with senior management.

Responsibilities

• Manage day-to-day office administration and ensure smooth operations.
• Handle mail, couriers, phone enquiries, filing and secure shredding of records.
• Coordinate office supplies, IT-related service requests and external vendors.
• Process invoices, payments and expense documentation with approvals.
• Coordinate payroll processing, vendor payments and banking matters.
• Maintain employee records, leave calendars and HR administration.
• Support onboarding/offboarding and liaise with payroll and insurers.
• Support management with dashboards, reporting and ad hoc projects.
• Provide calendar management and meeting coordination for senior staff.

Skills

Office administration

Operations coordination

Executive support

Strong communication

English proficiency

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

OneDrive

SharePoint

Electronic document management

Online banking / accounting systems

Job description

Ascend Wealth Pte. Ltd. is seeking an Office Administration & Operations Executive to support day-to-day office activities in Singapore. The role covers administration, finance, HR, and coordination with senior management in a small professional firm.

Ideal candidates are organised, proactive and capable of independent work, with a penchant for improving processes and leveraging technology to automate tasks.