Operational Buyer - Indirect Procurement

Coalesce Management Consulting; Singapore; On-site; SGD 42,000 - 67,000; Full time

Job summary

Coalesce Management Consulting seeks an Operational Buyer in Singapore to support indirect and CAPEX procurement. You will manage requisitions, POs, supplier performance, and cross-functional collaboration with Finance, Quality and procurement stakeholders.

Responsibilities include competitive bidding, contract compliance, and driving procurement efficiency via SAP Ariba and e-catalogues. Strong supplier management and English communication are essential in a regulated environment.

Qualifications

• Associate or bachelor’s degree in Business, Economics, Engineering, Procurement, Supply Chain or related.
• Experience in operational procurement for indirect goods, services and CAPEX.
• Knowledge of the requisition-to-po purchase-order process and sourcing.
• Hands-on SAP ERP and SAP Ariba in purchasing roles.
• Experience managing suppliers and resolving purchasing issues.
• Understanding of procurement controls, data integrity and compliance.
• Strong customer-service mindset and ability to manage multiple priorities.
• Proficiency in MS Office; willingness to learn new systems.

Responsibilities

• Review and validate purchase requisitions for indirect goods and CAPEX.
• Lead competitive bidding activities in line with policy.
• Convert approved requirements into purchase orders and direct spend.
• Ensure records are accurate and processed through approved channels.
• Monitor orders and coordinate with suppliers for timely delivery.
• Handle supplier non-conformances and collaborate with QA and stakeholders.
• Track supplier performance and escalate issues as needed.
• Work with Accounts Payable to resolve invoice discrepancies.
• Promote e-catalogues, SAP Ariba, and digital buying channels.
• Maintain procurement data and support governance improvements.
• Assist in low-value negotiations and engage suppliers on outcomes.
• Comply with GMP, quality, safety and site procedures.

Skills

Procurement knowledge

Sourcing

Supplier management

Stakeholder collaboration

English communication

Education

Bachelor's degree

Tools

SAP ERP

SAP Ariba

MS Office

Job description

The Operational Buyer will support indirect and CAPEX procurement activities across multiple business areas, ensuring third-party spend is routed through approved purchasing channels and internal review processes. The role will manage purchase requisitions, sourcing activities, purchase orders, supplier performance and operational procurement issues while partnering closely with requisitioners, Finance, Quality and procurement stakeholders.

KEY RESPONSIBILITIES

• Review and validate purchase requisitions for indirect goods, services and CAPEX requirements across supported sites or business functions.
• Manage competitive bidding activities in accordance with applicable procurement policies, including three-bid processes and RFx market interventions.
• Convert approved requirements into purchase orders and direct spend to preferred or contracted suppliers wherever appropriate.
• Ensure contracts, purchase orders, supplier information and supporting records are complete, accurate and processed through approved buying channels.
• Monitor order status and coordinate with suppliers and internal stakeholders to support the timely delivery of goods and services.
• Manage supplier non-conformances, rejections and returns in collaboration with Quality Assurance, Quality Control and business stakeholders.
• Track supplier performance and elevate material issues to Strategic Buyers or Category Managers for resolution.
• Partner with Accounts Payable and Procure-to-Pay teams to resolve invoice discrepancies, payment enquiries and goods-receipt/invoice-receipt issues.
• Promote the use of e-catalogues, SAP Ariba and other approved digital buying channels to improve compliance and process automation.
• Maintain procurement data accurately and support improvements that strengthen data integrity, purchasing efficiency and governance.
• Support low-value negotiations and engage suppliers to achieve appropriate commercial, service and delivery outcomes.
• Comply with applicable GMP, quality, safety and site procedures, and promptly elevate significant compliance or supply concerns.

CANDIDATE REQUIREMENTS

• Associate or bachelor’s degree in Business, Economics, Engineering, Procurement, Supply Chain or a related discipline.
• Relevant experience in operational procurement or purchasing of indirect goods, services and CAPEX within a structured or regulated environment.
• Practical knowledge of the purchase-requisition-to-purchase-order process and competitive sourcing activities.
• Hands-on experience using SAP ERP and SAP Ariba within a purchasing or procurement role.
• Experience managing suppliers, resolving purchasing issues and conducting low-value commercial negotiations.
• Good understanding of business practices, procurement controls, data integrity and purchasing compliance.
• Strong customer-service mindset with the ability to manage multiple priorities and collaborate across Procurement, Finance, Quality and internal business teams.
• Clear written and verbal English communication skills, with confidence influencing suppliers and internal stakeholders.
• Proficiency in Microsoft Office and a willingness to learn new systems and processes