Operation Executive

Lim Kim Hai Electric Co (S) Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Benefits offered by this job

Performance bonus

Incentive schemes

Profit sharing

Medical benefits

Training provided

Free parking

Job summary

Lim Kim Hai Electric Co (S) Pte Ltd is seeking an Operations Executive to support the Deputy Manager – Operations across facilities management, fleet, and compliance tasks. You will apply the contractor evaluation framework under ISO 45001 and ISO 14001, ensuring timely paperwork and accurate records while enabling professional development.

Responsibilities include admin support for ISO documentation, regulatory tracking, vendor liaison, and basic procurement tasks.

Qualifications

• Diploma or GCE A Level / Nitec with relevant experience in business administration, facilities management, or related field.
• Proficient in MS Office and Google Workspace.
• Strong attention to detail and accuracy in data entry and records handling.
• Well-organized with ability to manage multiple tasks and meet deadlines.
• Good written and verbal English communication.
• Proactive, solutions-oriented mindset and willingness to learn new tools.
• Willing to occasionally support vendor or maintenance works outside normal hours.

Responsibilities

• Apply and maintain the contractor and vendor evaluation framework per ISO 45001 and ISO 14001; onboard, assess and update the contractor register.
• Provide admin support for ISO documentation and audits; collate records and coordinate scheduling.
• Maintain legal and regulatory registers and summarize changes for operations impact.
• Liaise with contractors to ensure office, equipment and facilities are in good order; coordinate repairs and maintenance.
• Track renewal of permits, certifications and licences; maintain renewals register.
• Coordinate company vehicle maintenance and monthly utility data capture.
• Maintain operating-expense records and flag spend near trigger points.
• Assist procurement for operational needs; obtain quotations and route purchase orders.
• Suggest process improvements to supervisors based on observations.
• Serve as front-of-house contact for calls and walk-in visitors.

Skills

Microsoft Office

Google Workspace

Attention to detail

Data entry

English communication

Education

Diploma or GCE A Level / Nitec

Tools

Microsoft Excel

Google Workspace

Job description

About the role

The Operations Executive supports the Deputy Manager – Operations across facilities management, fleet, statutory compliance, and sustainability-data processes, ensuring operational paperwork is completed accurately and on time within established frameworks. A key part of the role involves applying and maintaining the company's contractor evaluation framework under its ISO 45001 and ISO 14001 certifications, making this a genuinely developmental position, not a purely administrative one.

Key responsibilities

• Apply and maintain the company's contractor and vendor evaluation framework in accordance with ISO 45001 (Occupational Health & Safety) and ISO 14001 (Environmental Management) requirements; onboard, assess and update the qualified contractor register, and elevate non‑compliant or borderline contractors to the supervisor for decision
• Provide admin support for ISO 9001, ISO 14001, ISO 45001, BizSAFE and WSH documentation — collating records, keying data into trackers and portals, and coordinating audit scheduling and meeting room bookings
• Maintain a legal and regulatory register — monitor updates from relevant government authorities, summarise relevant changes, and report to the supervisor on how they may apply to operations
• Liaise with contractors and service providers to keep office, equipment and facilities in good working order; coordinate and follow up on repairs and preventive maintenance
• Track and support timely renewal of statutory permits, certifications and licences, and maintain the renewals register
• Coordinate company‑vehicle maintenance and renewals, and capture monthly utility consumption data
• Maintain operating‑expense records against the set budget, and flag to the supervisor when spending approaches defined trigger points
• Support procurement administration for operational and facilities needs — obtain quotations, help prepare and route purchase orders, and collate and verify invoices for payment processing
• Support continuous improvement of operational and ISO‑related processes — flag gaps or inefficiencies observed in day‑to‑day work and propose practical suggestions to the supervisor
• Serve as front‑of‑house contact for calls and walk‑in visitors

About you

• Diploma or GCE "A" Level / Nitec (with relevant experience) in Business Administration, Facilities Management, or a related field
• Proficient in Microsoft Office (especially Excel) and Google Workspace
• Strong attention to detail and accuracy in data entry, records and document handling
• Well‑organized, able to manage multiple tasks and meet deadlines within established processes
• Good written and verbal communication in English
• A proactive, solutions‑oriented mindset — comfortable raising questions and suggesting better ways of working
• Comfortable using AI productivity tools (e.g., Claude, Gemini) to assist with drafting communications, summarizing regulatory updates, and preparing documentation; prior experience is not required but a willingness to adopt and learn is
• Willing to occasionally support vendor or maintenance works outside normal hours or on weekends (time‑off‑in‑lieu provided)

Highlights and Benefits

• Generous compensation package to include performance bonus twice a year ,quarterly incentive schemes and annual profit sharing
• Medical benefits include clinical, specialist, TCM and dental.
• Relevant training and invaluable experience. This is a unique opportunity to expand your career and enhance your resume. Paid relevant training is provided to employees to ensure full success.
• Free parking
• Work for a company that cares about you. We would not be successful without our valued employees which is why we invest in our employees’ personal well‑being and professional growth.