Oil & Gas Project Administrator – Singapore Shipyards (7m)

ELSA; Singapore; On-site; SGD 50,000 - 73,000; Full time

Job summary

ELSA is seeking a Project Administrator for a 7-month assignment in Singapore with frequent shipyard attendance. You will manage calendars, minutes, mobilisations, and timesheets, while coordinating travel, visas and site facilities.

The role requires a Diploma in Business Administration or related field and at least 5 years supporting offshore or marine projects. Proficiency in MS 365 and ERP workflows is essential.

Qualifications

• Diploma in Business Administration, Project Administration, or a related field.
• Minimum 5 years of experience supporting offshore, marine, construction, or engineering projects.
• KPIs include accuracy/timeliness of meeting records, mobilisation docs prior to travel, timesheets and attendance accuracy, timely closure of actions.

Responsibilities

• Manage project calendars, meeting logistics, agendas, minutes and action registers.
• Coordinate mobilisation records, travel, visas, work permits, inductions, passes and accommodation administration.
• Maintain team contact lists, rotation plans, timesheets, attendance and overtime records.
• Administer site-office supplies, communications, IT requests and project facilities.
• Support purchase-request documentation, invoice routing and routine correspondence.
• Maintain HSE induction, training and competency records coordinating with HSE and discipline leads.
• Track administrative actions and follow up overdue responses.
• Prepare distribution of weekly and monthly reports.
• Support visitor, Class, vendor and management visit arrangements.
• Maintain orderly archives and support project close-out.

Skills

Project administration

Coordination

Meeting minutes tracking

Records management

Microsoft 365 ERP support

Education

Diploma in Business Administration or related field

Tools

Microsoft 365

ERP workflow systems

Job description

ELSA is seeking a Project Administrator for a 7-month assignment in Singapore with frequent shipyard attendance. You will manage calendars, minutes, mobilisations, and timesheets, while coordinating travel, visas and site facilities.

The role requires a Diploma in Business Administration or related field and at least 5 years supporting offshore or marine projects. Proficiency in MS 365 and ERP workflows is essential.