Offshore Project Administrator Shipyard Travel Coordination

Elsa Talent Solutions Sdn. Bhd.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

Elsa Talent Solutions Sdn. Bhd. is seeking a Project Administrator to support offshore, marine, and engineering projects from our Singapore operations.

The role focuses on calendars, meetings, travel, visas, permits, and site-support. You will maintain records, timesheets, and HSE training coordination, while ensuring accurate reporting and timely action closure. The position requires at least 5 years of relevant experience and a diploma in business or project administration.

Qualifications

• Diploma in Business Administration, Project Administration, or a related field.
• Minimum 5 years supporting offshore/marine/construction/engineering projects.
• KPIs include accuracy of meeting minutes, mobilisation docs, timesheets and action closure.
• Strong project coordination, records management and communication skills.
• Experience with Microsoft 365 and ERP workflows is required.

Responsibilities

• Manage project calendars, meetings, agendas, minutes and action registers.
• Coordinate mobilisation records, travel, visas, work permits, inductions, passes and accommodation administration.
• Maintain team contact lists, rotation plans, timesheets, attendance and overtime records.
• Administer site-office supplies, communications, IT requests and common project facilities.
• Support purchase-request documentation, invoice routing and routine correspondence.
• Maintain HSE induction, training and competency records in coordination with HSE and discipline leads.
• Track administrative actions and follow up overdue responses.
• Prepare controlled distribution of weekly and monthly reports.
• Support visitor, Class, vendor and management visit arrangements.
• Maintain orderly archives and support project close-out.

Skills

Project administration

Coordination

Meeting minutes

Records management

Travel coordination

Education

Diploma in Business Administration

Diploma in Project Administration

Tools

Microsoft 365

ERP workflow

Job description

Elsa Talent Solutions Sdn. Bhd. is seeking a Project Administrator to support offshore, marine, and engineering projects from our Singapore operations.

The role focuses on calendars, meetings, travel, visas, permits, and site-support. You will maintain records, timesheets, and HSE training coordination, while ensuring accurate reporting and timely action closure. The position requires at least 5 years of relevant experience and a diploma in business or project administration.