Office Manager

MCQ LAND PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

MCQ Land is seeking a dedicated Office Manager to support the leadership team in Singapore. You will manage complex calendars, coordinate stakeholder interactions, and prepare materials for key decisions across our sustainable real estate portfolio.

This role offers exposure to senior management, opportunity to drive administrative excellence, travel coordination, and involvement in asset management and operations in a lean, entrepreneurial setting.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Real Estate, Secretarial Studies, Communications, or a related field.
• 2-5 years of experience as an Office Manager, ideally supporting senior leaders in real estate, asset management, property development, or fast-paced professional services.
• Experience in Singapore's real estate sector is highly advantageous.

Responsibilities

• Manage complex calendars for founders, including scheduling internal/external meetings across time zones.
• Act as the primary point of contact for internal and external stakeholders, handling communications with discretion.
• Prepare, edit, and proofread high-quality documents, presentations, reports, and investment papers.

Skills

Organizational skills

Time-management

Communication

Education

Bachelor's degree in Business Administration, Real Estate, Secretarial Studies, Communications, or related field

Tools

Excel

PowerPoint

Outlook

Job description

Location: Singapore (Central)

Employment Type: Full-Time, Permanent

Department: Office Management

About MCQ Land

MCQ Land is a sustainable real estate developer and investor headquartered in Singapore. We build, acquire, manage, and transform real estate developments with sustainability as our #1 priority. At the heart of MCQ Land is a commitment to transform communities by building real estate that harmonizes nature, design, and sanctuary.

The Opportunity

We are seeking a dedicated and proactive Office Manager to support our leadership team. This is an excellent opportunity for a highly organized professional with an interest in sustainable and thoughtful real estate to provide essential high-level administrative support in a dynamic, entrepreneurial environment.

You will work closely with senior leaders, managing complex schedules, coordinating stakeholder interactions, preparing materials for key decisions, and ensuring smooth day-to-day operations across our growing portfolio of sustainable properties. The role offers direct exposure to senior management, strategic initiatives, and the full real estate value chain in a close-knit team where initiative and ownership are highly valued.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars for the founders, including scheduling internal/external meetings, coordinating across time zones, and prioritizing commitments.
• Act as the primary point of contact for internal and external stakeholders, handling communications with professionalism and discretion.
• Prepare, edit, and proofread high-quality documents, presentations (PowerPoint), reports, investment papers, and correspondence.
• Organize and maintain confidential files, databases, and records related to assets, leases, valuations, and projects.

Meeting & Event Coordination

• Arrange and coordinate meetings, site visits, investment committee sessions, and industry events (including logistics, agendas, minutes, and follow-ups).
• Support preparation for URA engagements, regulatory meetings, or sustainability-focused forums.
• Coordinate travel arrangements, itineraries, accommodations, and expense reporting as needed.

Asset Management & Operational Support

• Assist in tracking portfolio performance metrics (e.g., occupancy, NOI, budgets) by compiling data and preparing summary reports or dashboards.
• Support leasing, acquisition, and asset enhancement processes through document preparation, due diligence coordination, data room organization, and follow-up on action items.
• Liaise with internal teams (e.g., Property Management, Legal, Finance) and external partners (brokers, consultants, contractors, valuers) to ensure timely information flow.
• Monitor deadlines for budgets, valuations, regulatory compliance, and reporting requirements.

Project & Special Initiatives

• Take ownership of ad-hoc projects, such as organizing team events, sustainability reporting, or market research summaries.
• Conduct light research on market trends, regulatory updates (e.g., sustainability policies, URA guidelines), and comparable properties to support leadership.
• Maintain strong relationships with key contacts in the real estate ecosystem.

Requirements

Qualifications

• Diploma or Bachelor's degree in Business Administration, Real Estate, Secretarial Studies, Communications, or a related field.
• 2-5 years of experience as an Office Manager , ideally supporting senior leaders in real estate, asset management, property development, or a fast-paced professional services environment.
• Experience in Singapore's real estate sector is highly advantageous.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (especially Excel for data compilation/tracking, PowerPoint for presentations, and Outlook for calendar/email management).
• Strong organizational and time-management skills with the ability to handle confidential information.
• Familiarity with property management tools, document management systems, or CRM software is a plus.
• Basic understanding of real estate concepts (leases, valuations, budgets) and Singapore regulations (e.g., URA, sustainability frameworks) is preferred but not essential.

Personal Attributes

• Highly organized, detail-oriented, and proactive - anticipating needs before they arise.
• Excellent written and verbal communication skills with a polished, professional demeanor.
• Discreet and trustworthy when handling sensitive information.
• Resourceful, adaptable, and comfortable in a lean, entrepreneurial setting where flexibility is key.
• Genuine interest in sustainable real estate, heritage-inspired developments, and creating meaningful community impact.
• Strong interpersonal skills to engage confidently with tenants, partners, government agencies, and senior management.
• Willingness to conduct occasional site visits or attend events island-wide.
• A true team player who thrives on ownership and continuous improvement.

What We Offer

Opportunity to suppo