Mechanical & Electrical (M&E) Coordinator

JOBMATCH RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

JOBMATCH RECRUITMENT PTE. LTD. is seeking a procurement and maintenance support professional in Singapore.

The role involves sourcing, ordering, and managing inventory for department supplies, coordinating with vendors and sub-contractors to obtain the best prices, and issuing purchase orders with management approval. Daily duties include scheduling technician work, coordinating with the Team Leader on emergencies, filing service orders, and preparing quotations for client defects.

Qualifications

• Coordination skills and ability to work under pressure are essential.
• Strong organizational and documentation abilities.
• Attention to detail in scheduling and reporting.
• Technical background in mechanical/electrical systems is a plus.

Responsibilities

• Source, order and manage inventory of Department's supplies.
• Procure the best price with vendors/sub-contractors for all supplies.
• Issue PO to vendors after management approval.
• Submit supporting documents for Finance payments.
• Schedule works to be carried out by technicians after client approval.
• Coordinate with Team Leader on scheduled and emergency works.
• Record and file Service Orders (SO) in the system.
• Upload photos and maintain client-related records.
• Prepare quotations when defects are reported by clients.
• Ensure works are performed by technicians as scheduled.
• Prepare monthly integrated contract reports and submit to Client on time.
• Monitor contracts and renewals, ensuring timely proposals.

Skills

Coordination

Organizational skills

Attention to detail

Stress management

Education

Technical background in Pump Generator / Aircon / Mechanical / Electrical

Job description

Job Description & Requirements

Roles & Responsibilities / Job Description

Purchasing

• Source, order and manage inventory of Department's supplies
• Responsible for ad-hoc service arrangements with vendors /sub-contractors
• Procure the best price with vendors / sub-contractors for all supplies
• Upon Management's approval, issue PO to vendors / sub-contractors
• Provide and submit all supporting documents for Finance to make payment

Day-to-Day Duties

• Upon receipt of Work Order (WO)/approval from Client, schedule works to be carry out by technicians promptly
• Liaise and coordinate with Team Leader on the scheduled and emergency works
• Record and file all Service Orders (SO) into Company's system
• Upload and save all photos into Company's system
• Follow up with client for defects recorded in SO/reported by Client and prepare quotation, when necessary
• Handle phone call during office hours
• Ensure all works are carry out by technician in accordance to schedule
• Prepare monthly integrated contract reports and ensure all reports submitted to Client punctually.

Maintenance Contracts

• Ensure vendors / sub-contractors deliver goods/works on time if contract is delegated out to 3rd party
• Upon receipt of Work Order (WO) from Client, work out a schedule for the preventive maintenance works and send to them
• Record and file all contracts
• Monitor contract's expiry. 2 months before expiry, send renewal proposal to Client. Follow up with client on renewal proposal.
• Ensure all invoices are submitted punctually completed with all supporting documents requested by Client
• Liaise with Client on all scheduled works

Additional Information

• Technical background especially in Pump Generator / Aircon / Mechanical / Electrical (educational or working experience) will be added advantage
• strong coordination skills with an eye for details
• able to work under stress and independently with good organizational skills
• positive working attitude with a good sense of responsibility