Manager, Secretariat Office

NTUC’s e2i (Employment & Employability Institute); Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

NTUC’s e2i (Employment & Employability Institute) is seeking a Manager, Secretariat Office to provide managerial support for organisation, database and events management in Singapore. The role demands strong organisational ability and meticulousness with the capacity to handle complex tasks with minimal supervision.

You will engage with government agencies and internal stakeholders, drive process improvements, and manage budget and events in a fast-paced environment.

Qualifications

• At least 5 years of relevant experience in government-related manpower initiatives.
• Excellent time management and organizational skills.
• Strong interpersonal and communication abilities for stakeholder engagement.
• Resilient and capable of handling dynamic, fast-paced environments.

Responsibilities

• Serve as liaison for Deputy CE with government agencies, associations, training partners and unions.
• Coordinate workflows across groups, drive process improvements and report regularly.
• Drive job harvesting strategy and partnerships to increase quality opportunities.
• Collaborate on outreach, marketing efforts, and career events.

Skills

Stakeholder engagement

Event planning

Budget management

Data management

Communication

Job description

As a Manager, Secretariat Office, you will be a key player in providing managerial support in matters related to organisation, database and events management. The ideal candidate should possess strong organisational ability, is meticulous and capable of managing complex tasks with minimal supervision.

Job Responsibilities

Stakeholder Engagement

• Serve as a liaison for Deputy CE in engagements with government agencies, associations, training partners and unions on Group’s initiatives to address manpower issues.
• Active engagement with internal stakeholders to synchronise workflows and coordinate tasks across sectors and other units, as well as drive process improvements.
• Organise group sharing sessions to enable cross-learning across teams within and across Groups.
• Provide timely follow-ups and regular reports for Deputy CE’s review and oversight.

Job Harvesting and support job matching outcomes

• Manage job harvesting efforts by driving job harvesting strategy, acquiring quality job opportunities, and maintain partnerships to increase the supply of better-paying and career-progressive jobs.
• Gather labour market intelligence, including hiring requirements, salary benchmarks, and employer expectations, and maintain data integrity in internal system including hygiene reviews to support organisational KPIs.
• Support effective job matching outcomes through robust data management and stakeholders management.

Budget and Events Management

• Plan and review budget requirements and ensure compliance with policies and processes.
• Collaborate with Marcomms on outreach and marketing efforts, career events and industry engagements.

Job Requirements

• At least 5 years of relevant experience, with good understanding of various government initiatives on manpower interventions in relevant industries preferred.
• Excellent time management and organization skills.
• Team player with excellent interpersonal and communication skills, and adept in stakeholder engagement and relationship building
• Problem Solver who possesses strong analytical and critical thinking skills.
• Resilient and able to work in a dynamic and fast-paced environment.

Why Join Us?

Join e2i and play a role in shaping Singapore's workforce future. As the empowering network for workers and employers, we provide opportunities to work on meaningful initiatives that enhance employment, employability and workforce resilience. Working alongside government agencies, unions, employers and industry partners, you will contribute to nationwide efforts that help workers thrive and businesses succeed, while growing your career in a dynamic and purpose-driven environment.