Manager, Secretariat Office

employment and employability institute pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Employment and Employability Institute Pte. Ltd. seeks a Manager, Secretariat Office to provide managerial support for organisation, database and events management.

The role requires meticulous planning and the ability to handle complex tasks with minimal supervision. The successful candidate will engage with government agencies, training partners and unions, coordinate cross‑unit workflows, manage job harvesting and data integrity, and assist with budget planning and career events in a

Qualifications

• At least 5 years of relevant experience with government manpower initiatives.
• Strong time management and organizational skills.
• Excellent interpersonal and communication abilities with stakeholders.
• Analytical and critical thinking for problem solving.
• Resilient and able to perform in a fast-paced environment.

Responsibilities

• Engage with government agencies, associations, training partners and unions on initiatives.
• Coordinate workflows across groups and drive process improvements.
• Organise group sharing sessions to enable cross-learning.
• Provide timely follow-ups and regular reports for Deputy CE’s review and oversight.
• Plan and review budget requirements and ensure compliance with policies and processes.
• Collaborate with Marcomms on outreach, career events and industry engagements.

Skills

Stakeholder engagement

Interpersonal communication

Analytical thinking

Time management

Organization skills

Team collaboration

Job description

As a Manager, Secretariat Office, you will be a key player in providing managerial support in matters related to organisation, database and events management. The ideal candidate should possess strong organisational ability, is meticulous and capable of managing complex tasks with minimal supervision.

Job Responsibilities

Stakeholder Engagement

• Serve as a liaison for Deputy CE in engagements with government agencies, associations, training partners and unions on Group’s initiatives to address manpower issues.
• Active engagement with internal stakeholders to synchronise workflows and coordinate tasks across sectors and other units, as well drive process improvements.
• Organise group sharing sessions to enable cross-learning across teams within and across Groups.
• Provide timely follow-ups and regular reports for Deputy CE’s review and oversight.

Job Harvesting and support job matching outcomes

• Manage job harvesting efforts by driving job harvesting strategy, acquiring quality job opportunities, and maintain partnerships to increase the supply of better-paying and career-progressive jobs.
• Gather labour market intelligence, including hiring requirements, salary benchmarks, and employer expectations, and maintain data integrity in internal system including hygiene reviews to support organisational KPIs.
• Support effective job matching outcomes through robust data management and stakeholders management.

Budget and Events Management

• Plan and review budget requirements and ensure compliance with policies and processes.
• Collaborate with Marcomms on outreach and marketing efforts, career events and industry engagements.

Job Requirements

• At least 5 years of relevant experience, with good understanding of various government initiatives on manpower interventions in relevant industries preferred.
• Excellent time management and organization skills.
• Team player with excellent interpersonal and communication skills, and adept in stakeholder engagement and relationship building
• Problem Solver who possesses strong analytical and critical thinking skills.
• Resilient and able to work in a dynamic and fast-paced environment.

Why Join Us?

Join e2i and play a role in shaping Singapore's workforce future. As the empowering network for workers and employers, we provide opportunities to work on meaningful initiatives that enhance employment, employability and workforce resilience. Working alongside government agencies, unions, employers and industry partners, you will contribute to nationwide efforts that help workers thrive and businesses succeed, while growing your career in a dynamic and purpose-driven environment.