Maintenance Planning Support / Contract

Manpower Singapore; Singapore; On-site; SGD 48,000 - 72,000; Full time

Benefits offered by this job

Company shuttle bus

Working hours: Mon-Fri

Job summary

Manpower Singapore is seeking a Facilities Procurement & Maintenance Coordinator to support maintenance planning, SOE management, procurement and payment via Ariba, and vendor management for facilities.

The role involves planning maintenance, tracking SOE expenses, issuing POs, liaising with Finance, and ensuring inventory accuracy. You should have a diploma or degree in engineering/planning, proficiency in MS Office, and at least 3 years of experience in manufacturing or plant facilities.

Qualifications

• Diploma or Degree in Engineering, Planning, Procurement or related field.
• Proficient in MS Office applications (Excel, Word, PowerPoint, Teams) and inventory management systems.
• At least 3 years of relevant experience in a manufacturing or plant facilities environment.
• Resourceful problem-solver with flexibility to work overtime when required.

Responsibilities

• Plan, schedule, and track preventive and corrective maintenance activities for equipment and facilities.
• Assist in budget planning and tracking of SOE expenses; coordinate with Finance for reconciliation.
• Raise purchase requisitions, process POs, and manage payments via Ariba; obtain RFQ approvals.
• Source and negotiate quotations from approved vendors and monitor vendor performance.
• Maintain vendor pool and conduct annual vendor evaluations; verify deliveries and work completion.
• Receive and issue maintenance materials; maintain accurate inventory records and stock levels.
• Maintain organized records of inventory, tools, and consumables; ensure safety and housekeeping compliance.
• Support month-end closing for vendor delivery orders and service completion.

Skills

MS Office proficiency (Excel, Word, PP

Education

Diploma or Degree in Engineering, Planning, Procurement

Tools

Ariba

Inventory management systems

Job description

Job Summary:

Support the Facilities Department in Maintenance Planning, SOE Expenses & Payment, and Vendor Management for facilities

Job Responsibilities:

1. Maintenance Planning

• Plan, schedule, and track preventive and corrective maintenance activities for equipment and facilities
• Ensure timely follow-up and proper documentation of all maintenance work

2. SOE (Statement of Expense) Management

• Assist in budget planning and tracking of SOE expenses
• Monitor spending to ensure alignment with budget forecasts
• Prepare monthly SOE updates in line with maintenance requirements
• Work closely with Finance to ensure accurate and timely expense reconciliation
• Source and negotiate quotations (RFQs) from approved vendors for services and equipment
• Coordinate service schedules, monitor vendor performance, and ensure timely issue resolution
• Maintain vendor pool and conduct annual vendor evaluations
• Verify completion of vendor deliveries and maintenance work
• Support the maintenance team to ensure compliance with technical standards and documentation requirements
• Manage month-end closing processes for vendor delivery orders and service completion

5. Procurement & Payment (Ariba System)

• Raise purchase requisitions, process purchase orders, and manage payments via Ariba
• Obtain necessary approvals (RFA) for RFQs
• Liaise with Procurement and Finance to resolve system or invoice discrepancies

6. Inventory & Material Handling

• Receive and issue maintenance materials based on operational needs
• Maintain accurate inventory records and ensure proper stock level updates

7. Store & Administrative Support

• Maintain organized records of inventory, tools, and consumables
• Ensure compliance with storage procedures, safety standards, and housekeeping requirements

Job Requirements

• Diploma or Degree in Engineering, Planning, Procurement, or related field
• Proficient in MS Office applications (Excel, Word, PowerPoint, Teams) and inventory management systems
• At least 3 years of relevant experience in a manufacturing or plant facilities environment
• Resourceful problem-solver with flexibility to work overtime when required

Additional Information

• Company shuttle bus services available
• Working Hours: Monday to Friday

Serena Sim EA License No.: 02C3423 Personnel Registration No.: R25158714

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