Mail Room officer , Kallang sector

WSH Experts Pte Ltd; Singapore; On-site; SGD 18,000 - 28,000; Full time

Job summary

WSH Experts Pte Ltd in Singapore is seeking a diligent Mailroom Clerk to manage inbound and outbound mail, ensuring proper sorting, recording, and secure handling of items for local and international delivery.

The role involves coordinating with departments, preparing mail for collection, and responding to user enquiries. Candidates with scanners licenses and familiarity with Scanmail 10K/ScanMax25 are preferred.

Qualifications

• Receiving and recording inbound mail according to guidelines.
• Sorting and recording incoming mails to departments.
• Preparing mail for collection by department representatives.
• Processing outgoing courier items for local and international deliveries.
• Monitoring movement of mailbags by courier.

Responsibilities

• Answer enquiries on mail-related matters.
• Stamping incoming mails and time-stamping via provided equipment.
• Daily collection of mail from the external letter box and sorting per department.

Tools

Scanmail 10K

ScanMax25

Job description

Job Description

i Receiving and recording of inbound mail items for SP Group through the counter, in accordance with the specified guidelines and conditions.

ii Sorting and recording of incoming mails to respective entities/department.

iii Prepare mail for collection by representative of departments from the mailroom.

iv Receive and Process outgoing courier items for local and international deliveries.

v Monitor and track movement of mailbags by courier from depots.

vi Answer enquiries from users on mail related matters.

3.2 INCOMING MAILS

i To provide mailroom scanners, Scanmail 10K, or its equivalent, to scan all incoming mails/parcels and ensure that they are free of threats, and ScanMax25 when situations require. Staff are required to have the machine operator license and all necessary license to operate the machine.

ii Time stamp on all incoming mails via the counter. Time stamp machine will be provided by SP Group.

iii Daily collection of incoming mails from letter box outside mailroom.

iv Receiving of all incoming mail items (courier or registered) over the counter.

v Sort all mails/items collected according to department and bundle according to pigeonholes at SP Group Mailroom