Logistics & Operations Officer

HeritageSG; Singapore; On-site; SGD 57,000 - 86,000; Full time

Job summary

HeritageSG is seeking a Logistics & Operations Officer for the Singapore Pavilion at Expo 2027 Belgrade. You will coordinate pavilion logistics, administration and day-to-day operations with the Singapore team, appointed operators, Expo organizers and local stakeholders.

Based in Belgrade on a 1-year fixed-term contract (April–September 2027 window), you will manage shipments, storage, transport, procurement support, vendor relationships and reporting to the Pavilion Director and HQ to ensure a

Qualifications

• Diploma or Degree in a related field.
• 3–5 years in operations, logistics, events or exhibitions.
• Experience coordinating vendors, contractors and procurement.
• Strong organizational and coordination skills.
• Detail-oriented with good follow-through.

Responsibilities

• Coordinate pavilion logistics from preparation to close-out.
• Liaise with officials on operations, shipments, storage, transport and assets.
• Manage procurement, contracts and vendor relations.
• Support reporting to Pavilion Director and HQ.
• Ensure smooth day-to-day operations at the pavilion.
• Collaborate with Singapore team and operators for Expo 2027 Belgrade.

Skills

Logistics coordination

Project management

Vendor management

Stakeholder management

Education

Diploma or Degree in Business Administration/Logistics/SCM/Operations Management/Projects or related

Tools

Procurement systems

Job description

About this role

Join HeritageSG (HSG) as the Logistics & Operations Officer for the Singapore Pavilion at Expo 2027 Belgrade. You will be part of a small team supporting the operations and administration of the Pavilion, helping to deliver a seamless and engaging experience for visitors and international delegates while profiling Singapore on the global stage.

Working closely with the HSG team in Singapore, appointed operators, contractors, Expo organisers and local stakeholders, you will coordinate the Pavilion’s logistics and day-to-day operational requirements from final preparations through to close-out.

Key Responsibilities

• Liaise with HSG and local officials on pavilion operations, including but not limited to

  • Inbound and outbound shipment coordination;

  • Storage, inventory and asset management;

  • Accommodation administration;

  • Transport arrangements for staff, delegates and VIPs;

  • Contractor management and operational maintenance;

  • Procurement support and expenditure tracking;

  • Business continuity and operational contingency planning;

• Coordination with Expo operations teams on site access, utilities, security and facilities matters.

• Ensure the smooth day-to-day operations at the pavilion.

• Work closely with the HSG team in Singapore and appointed operators to support the logistics requirements at the Belgrade Expo 2027.

• Support the Pavilion Director and Pavilion Deputy Lead for reporting to the Office of the Section Commissioner (CE/HSG) and Deputy Section Commissioner (COO/HSG).

• All other related duties as directed by the Pavilion Director, and the Office of the Section Commissioner (CE/HSG) and Deputy Section Commissioner (COO/HSG).

The Ideal Profile:

• Diploma or Degree in Business Administration, Logistics, Supply Chain Management, Operations Management, Project Management, Events Management, or a related discipline.

• Preferably 3 to 5 years of relevant experience in operations, logistics, project management, events, exhibitions or a related area.

• Experience coordinating vendors, contractors, logistics arrangements, procurement and operational requirements would be an advantage.

• Strong organisational and project coordination skills, with the ability to manage multiple workstreams and priorities concurrently.

• Meticulous and detail-oriented, with strong follow-through and administrative capabilities.

• Resourceful and proactive, with good problem-solving skills and the ability to respond effectively to operational issues and changing circumstances.

• Strong communication and stakeholder-management skills, with the ability to work effectively with internal and external stakeholders.

• Able to work independently and collaboratively as part of a small, fast-paced project team.

• Adaptable and comfortable working in an international environment.

• Willing and able to be based in Belgrade, Serbia, for approximately April to September 2027, including the Pavilion's operational and close-out periods.

• Prior experience in the public sector, statutory boards, charities, Institutions of a Public Character (IPCs), or the arts, culture and heritage sector would be advantageous.

Appointment terms

This position is offered on a 1-year fixed-term contract, with an attractive remuneration package that takes into consideration the nature and tenure of the appointment.

Why Join HeritageSG?

Be Part of Singapore's Creative Heritage Force

As a subsidiary of the National Heritage Board under MCCY, HeritageSG stands at the forefront of cultural innovation. We're the creative minds transforming how heritage connects with contemporary audiences.

Shape the Future of Cultural Experiences

Join a dynamic team that blends immersive storytelling with cutting-edge technology. From virtual reality installations to interactive displays, we're pioneering new ways to make heritage accessible and engaging across museums, festivals, and digital platforms.

Work Where Creativity Meets Impact

At HeritageSG, every project matters. Whether you're curating exhibitions, coordinating festivals, or developing digital experiences, you'll contribute to thoughtfully curated experiences that bring heritage to life for millions. Our collaborative environment encourages creative thinking whilst maintaining the highest professional standards.

Grow Your Career in Cultural Innovation

Be part of an organisation that values both tradition and innovation. You'll work alongside passionate professionals who are reshaping the cultural landscape, with opportunities to develop expertise across multiple disciplines – from traditional curation to emerging technologies.

Make Heritage Relevant for Tomorrow

Join us in our mission to ensure heritage remains vibrant and meaningful for future generations. At HeritageSG, your work doesn't just preserve the past – it actively shapes how culture evolves and connects with contemporary society.