Library Officer

Singapore Baptist Convention; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

Singapore Baptist Convention's Baptist Theological Seminary is seeking a Library Officer to maintain the library management system Vibrant, manage cataloging and acquisitions, and support both English and Chinese language collections. You will ensure smooth operations and assist faculty and students in finding resources.

Responsibilities include supervising Library Assistants, coordinating student workers, and renewing journals while keeping policies current.

Qualifications

• A Levels or recognised diploma/degree in any discipline.
• At least 2 years in a library or information management role, with some supervisory experience.
• Experience in academic libraries or library management systems is a plus.
• Proficient in English and Chinese (hanzi input method) for bilingual materials.
• Good computing and database search skills; able to learn new software.

Responsibilities

• Maintain and update the library management system (Vibrant).
• Provide good customer service and assist users with enquiries.
• Acquire English & Chinese Christian literature and manage the library budget.
• Catalogue materials using Library of Congress schemes and AACR guidelines.
• Supervise Library Assistants and schedule student workers.
• Manage journals subscriptions and renewals; recommend titles.
• Lead stocktaking, weeding, and routine policy updates.
• Support Christian functions and events as required.

Skills

Communication skills

Interpersonal skills

Organised / detail-oriented

Supervisory ability

Independent work

English proficiency

Chinese proficiency

Education

A Levels / diploma / degree

Tools

Vibrant

MARCEdit

Microsoft Office

Job description

Baptist Theological Seminary, the theological training arm of the Singapore Baptist Convention, is looking for a suitable candidate to serve as Library Officer. The main duties and responsibilities include:

A. Maintain and update the library management system (Vibrant)

1. System maintenance: communicate with system vendor to keep the system operating well.
2. Learn the features of the system to work efficiently
3. Update BTS library portal e.g. announcements

B.Maintain and improve Library services, collection and facilities to support faculty and students

1. Ensure good customer service to users, help users with enquiries.
2. Review and improve library policies and procedures where needed.
3. Ensure all Library operations and facilities are working well.
4. Initiate stocktake and weeding exercises to keep collection up-to-date.

C.Acquisition (both English and Chinese books)

1. Source for and purchase Christian literature, theological resources and ministry-related publications.
2. Prepare book lists for faculty recommendation.
3. Review collection needs based on feedback and curriculum.
4. Manage the Library budget.

D.Cataloging

1. Catalogue library materials according to the Library of Congress classification system to ensure accuracy when searching the database.
2. Follow Anglo-American Cataloguing Rules (AACR) and BTS library requirements to ensure consistency in catalogue records.
3. Make corrections for records and upkeep the Authorities.

E.Library personnel management

1. Training and supervising Library Assistant.
2. Recruit student assistants / Field Education students and plan schedule for students on lunch time duty
3. Ensure student assistants are well-trained.

F.Journal (and other periodicals) subscription (both English and Chinese)

1. Subscribe journals
2. Renew journals
3. Recommend journal titles to faculty

G. Participate in and support Christian functions, events and activities organised by the seminary and its affiliated organisations as required.

Qualifications and Requisites:

1. ‘A’ Levels / recognised diploma / degree in any discipline.
2. At least 2 years of working in a library in a similar capacity or in information management, with some supervisory experience.
3. Previous experience in working in an academic library or experience in library management system and Library of Congress classification is an advantage.
4. Verbal and written proficiency in English and Chinese (i.e. Hanyu Pinyin keyboard method) to work with materials in both languages.
5. Good computing skills: Microsoft Office Skills are essential, able to learn to use new software (e.g. MARCEdit) that helps with work.
6. Good search skills: Experience with performing searches on databases.
7. Ability to be independent, methodical, detailed and well-organised are essential.
8. Able to supervise subordinates.
9. Good communication and interpersonal skills.
10. Only Singaporeans and PRs need apply.