Legal Assistant Manager

shiseido travel retail asia pacific pte. ltd.; Singapore; On-site; SGD 70,000 - 120,000; Full time

Job summary

Shiseido Travel Retail Asia Pacific Pte. Ltd. in Singapore is seeking a Legal Assistant Manager to support legal and risk management for the business with global exposure.

You will draft, review and negotiate commercial agreements, coordinate with stakeholders, and help implement policies across data privacy and compliance functions. The role requires a law degree (common law/US) and 3–5 years PQE (or 7–10 years as a legal assistant) with strong analytical and organizational skills.

Qualifications

• Bachelor degree in Law in a common law jurisdiction/US.
• 3-5 years of post-qualification experience in a common law jurisdiction/US, or 7 to 10 years as legal assistant, with corporate legal experience.
• Familiar with contract and commercial laws under common law system, good understanding of privacy laws, IP laws and corporate secretarial practice.
• Excellent legal analysis, good judgment, insightful on business needs and manage priorities with a pragmatic approach.
• Solution-oriented, meticulous, proactive, self-motivated, willing to learn.
• Strong interpersonal skills with the ability to work collaboratively with cross-functional stakeholders.
• Excellent organizational and planning skills with the ability to effectively multi-task and manage time-sensitive documents in a fast-paced environment.
• Ability to manage projects independently within minimal supervision in matrix company organization.
• Proficient in technology with strong analytical skills and ability to work with data and reporting tools.
• Proficient with Microsoft Office

Responsibilities

• Drafting, reviewing and negotiating commercial agreements (including Chinese commercial agreements) and documents including (but not limited to) procurement and services agreements, SaaS, data processing agreements, NDAs, LOIs; assisting with retailer agreement review
• Coordinating and managing internal business stakeholders and external parties on the timely preparation, finalization and execution of legal documents / agreements
• Providing preliminary counsel to internal stakeholders on issues relating to commercial agreements and legal documents
• Developing internal relationships, assisting to develop processes and policies which facilitate the provision of accurate and timely legal and risk management services to the business
• Assisting in the design, training and enforcement of company policies including code of conduct and ethnics, supplier's code of conduct, whistle blowing, data privacy, anti-bribery, cartel prevention, intellectual property and social media
• Conducting legal research and assisting on risk management, data privacy and regulatory compliance matters
• Providing administrative assistance for the Legal Function
• Organizing and maintaining the executed legal documents and agreements in a filing system, implementing contract review process, building legal knowledge management system
• Coordinating with outside law firms and service providers

Skills

Interpersonal skills

Multi-tasking

Negotiation

Legal research

Education

Bachelor of Law (common law/US)

3–5 years PQE in common law jurisdiction/US or 7–10 years as legal assistant

Job description

Founded in 1872, Shiseido is a global beauty company operating in approximately 120 countries and regions around the world. Our corporate mission: BEAUTY INNOVATIONS FOR A BETTER WORLD.

Based in Singapore, Shiseido Travel Retail is Shiseido's global duty-free business which specializes in accelerating the growth of Shiseido's brands to travellers and includes operations in airports, downtown stores, border shops, airlines, and ferries. Our portfolio includes skincare brands SHISEIDO, Clé de Peau Beauté, IPSA, ANESSA, THE GINZA, Drunk Elephant, and ELIXIR; makeup brand NARS; and fragrance brands narciso rodriguez and ISSEY MIYAKE PARFUMS.

Reporting to the General Counsel, the Legal Assistant Manager will support in managing legal and risk management matters relating to the business and can look forward to global exposure and growth within the company.

KEY RESPONSIBILITIES

• Drafting, reviewing and negotiating commercial agreements (including Chinese commercial agreements) and documents including (but not limited to) procurement and services agreements, SaaS, data processing agreements, NDAs, LOIs; assisting with retailer agreement review
• Coordinating and managing internal business stakeholders and external parties on the timely preparation, finalization and execution of legal documents / agreements
• Providing preliminary counsel to internal stakeholders on issues relating to commercial agreements and legal documents
• Developing internal relationships, assisting to develop processes and policies which facilitate the provision of accurate and timely legal and risk management services to the business
• Assisting in the design, training and enforcement of company policies including code of conduct and ethnics, supplier's code of conduct, whistle blowing, data privacy, anti-bribery, cartel prevention, intellectual property and social media
• Conducting legal research and assisting on risk management, data privacy and regulatory compliance matters
• Providing administrative assistance for the Legal Function
• Organizing and maintaining the executed legal documents and agreements in a filing system, implementing contract review process, building legal knowledge management system
• Coordinating with outside law firms and service providers

REQUIREMENTS

• Bachelor degree in Law in a common law jurisdiction/US
• 3-5 years of post-qualification experience in a common law jurisdiction/US, or 7 to 10 years as legal assistant, with corporate legal experience
• Familiar with contract and commercial laws under common law system, good understanding of privacy laws, IP laws and corporate secretarial practice
• Excellent legal analysis, good judgment, insightful on business needs and manage priorities with a pragmatic approach
• Solution-oriented, meticulous, proactive, self-motivated, willing to learn
• Strong interpersonal skills with the ability to work collaboratively with cross-functional stakeholders
• Excellent organizational and planning skills with the ability to effectively multi-task and manage time-sensitive documents in a fast-paced environment
• Ability to manage projects independently within minimal supervision in matrix company organization
• Proficient in technology with strong analytical skills and ability to work with data and reporting tools
• Proficient with Microsoft Office