Legal and Trade Control Compliance Officer

HORIBA INSTRUMENTS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

HORIBA INSTRUMENTS (SINGAPORE) PTE LTD is seeking a legal/compliance professional to support security trade control, contract matters, disputes, and corporate compliance across Southeast Asia, coordinating with Kyoto HQ for policy alignment.

The role includes export control processes, contract review, PDPA compliance, and training to promote compliant business practices region-wide.

Qualifications

• At least 5 years of experience in trade compliance.
• Experience in law firms or in-house legal/contracts review preferred.
• Proficient in Microsoft Office; able to communicate effectively.

Responsibilities

• Handle and support Security Trade Control (Export Control) for the Southeast Asia region.
• Manage contract reviews, NDAs, commercial agreements and contract administration.
• Support management of legal disputes with internal and external stakeholders.
• Oversee corporate compliance including anti-trust and anti-bribery requirements and staff training.
• Oversee PDPA data protection responsibilities and risk mitigation assessments.

Skills

Analytical thinking

Strong communication skills

Attention to detail

Multitasking & self-motivation

Independent working & time management

Education

Degree/Diploma in legal, international business, business administration, supply chain management or equivalent

Tools

Microsoft Office Suite

Job description

The successful candidate will be responsible for supporting security trade control compliance, business contract matters, dispute management, and corporate compliance programmes. This role will work closely with Headquarters in Kyoto on legal and export control matters to ensure alignment with group policies, regulatory requirements, and business needs.

RESPONSIBILITIES:

Handle and support Security Trade Control (Export Control) for the Southeast Asia region

• Oversee the overall management and implementation of security trade control requirements across the Company.
• Manage concerned end-user list notifications, verification processes, and follow-up actions where required.
• Administer export control-related processes in SAP, including material creation, classification, extension, manufacturer confirmation, and export licence release following background checks and approval from Headquarters.
• Consult with and obtain approval from the HQ Legal and Export Control team for transactions involving concerned countries ormilitary-related organisations.
• Conduct regular training and communicate security trade control updates to employees, particularly sales teams, to promote compliant business transactions.
• Prepare and submit the annual sales report to Headquarters and participate in Global and Asia Export Control meetings, where applicable.

Responsible in coordinate legal and compliance matters

• Manage contract-related matters, including there view of non-disclosure agreements, commercial agreements, and other business contracts, as well as contract administration and record management.
• Support the management and resolution of legal disputes in coordination with relevant internal and external stakeholders.
• Manage corporate compliance matters, including anti-trust and anti-bribery requirements, and conduct regular legal and compliance training for employees and affiliates in Southeast Asia.
• Oversee Personal Data Protection responsibilities and ensure compliance with PDPA requirements, including conducting regular assessments to identify gaps and mitigate data protection risks.

REQUIREMENTS:

• Degree/Diploma in legal, international business, business administration, supply chain managementor equivalent.
• At least 5 years of experience in dealing with trade compliance.
• Some experience of working in law firms or as an in-house legal, business contract review and management.
• An awareness on thegeo-political situation in the region.
• Proficient in basic functionalities of Microsoft Office Suite.
• Able to multi-task and self-motivated.
• Strong analytical and problem-solving abilities.
• Strong communication skills.
• Attention to detail and strong organizational skills.
• Able to work independently and good time management skill