Learning Support Executive (Part Time)

CERTIS GROUP - GHR; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

CERTIS GROUP - GHR is seeking an entry‑level Project Administration Support to handle the heavy administrative workload for the L&TMS programme in Singapore. You will coordinate calendars, book workshops, and support meetings with stakeholders.

You will consolidate updates, organize sessions, manage document control and draft routine communications to keep all participants informed of schedules and actions across workstreams.

Responsibilities

• Coordinate recurring project meetings and follow-up sessions.
• Maintain stakeholder contact lists and distribution groups.
• Track stakeholder availability and ensure participation in key project activities.
• Follow up with stakeholders on outstanding inputs, reviews, approvals, and sign-offs.
• Consolidate updates from various workstreams.
• Assist in organizing workshops, focus groups, training sessions, and roadshows.
• Support document version control and filing.
• Prepare meeting invitations, reminders, and stakeholder communications.
• Draft simple announcements and project updates.
• Coordinate distribution of project materials and training information.
• Ensure timely communication of schedule changes and project updates

Job description

This role is ideal for someone early in their career who can take over the heavy administrative workload of coordinating BU calendars, booking discovery workshops, UAT sessions, steering committee meetings, and stakeholder discussions for the L& TMS programme and related initiatives.

Key Responsibilities

• Coordinate recurring project meetings and follow-up sessions.

• Maintain stakeholder contact lists and distribution groups.

• Track stakeholder availability and ensure participation in key project activities.

• Follow up with stakeholders on outstanding inputs, reviews, approvals, and sign-offs.

Project Administration Support

• Consolidate updates from various workstreams.

• Assist in organizing workshops, focus groups, training sessions, and roadshows.

• Support document version control and filing.
  

Communications Support

• Prepare meeting invitations, reminders, and stakeholder communications.

• Draft simple announcements and project updates.

• Coordinate distribution of project materials and training information.

• Ensure timely communication of schedule changes and project updates