Junior Office Admin Specialist, (Raffles Place) Contract

Manpower Staffing Services (S) Pte Ltd - Head Office; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A staffing services company in Singapore is looking for a Junior Office Admin Specialist to support the Facilities department. Responsibilities include managing relationships with vendors, overseeing access control systems, and providing general office support. Ideal candidates should have 2-4 years of experience in administration, strong organizational skills, and proficiency in Microsoft Office. This role is essential in maintaining a productive workspace and assisting in onboarding new hires.

Qualifications

• 2–4 years of experience in an admin and/or office management role.
• Exceptional organization skills with a sense of urgency.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.

Responsibilities

• Coordinate with vendors for repairs and maintenance.
• Manage access control system and track access cards.
• Liaison with building management for effective communication.

Skills

Verbal and communication skills

Organization skills

Microsoft Office Suite proficiency

Job description

Junior Office Admin Specialist, (Raffles Place) Contract

SUMMARY

Overview - A crucial role in supporting the day‑to‑day operations of the Facilities department. This position is responsible for ensuring that the workplace is safe, clean, and well‑maintained, contributing to a positive and productive work environment for all employees.

RESPONSIBILITIES

(A) Office Management/Facilities

• Assist in coordinating with vendors and contractors for repairs and maintenance tasks.
• Manage access control system including tracking access cards; activating/de‑activating access cards; running monthly and ad‑hoc reports.
• Primary liaison with the building management, ensuring effective communication and coordination between UOB and our internal teams.
• Onboarding new hires by providing office overview; liaising with other departments in ensuring all set‑ups are ready for day one.
• Provide general office and administrative support to the business.
• Assist in coordinating with vendors and contractors for repairs and maintenance tasks.
• Order and maintain pantry and office supplies.
• Maintain & regularly update office and support procedures, incorporating global standards and policies.

(B) Administrative

• Assist in setting up and breaking down for meetings, conferences, office events.
• General administrative duties including business card orders; invoice processing; monthly allocation spreadsheet.
• Ad hoc administrative projects and tasks.

REQUIREMENTS

• Minimum 2 – 4 years of experience working in an admin and/or office management role.
• Good verbal and communication skills with keen ability to articulate in a concise and clear manner.
• Exceptional organization skills with sense of urgency; ability to execute tasks accurately and efficiently.
• Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business.
• High proficiency Microsoft Office Suite (especially Excel, Outlook etc.).