IT Executive (AI Adoption & Digital Transformation)

GMP TECHNOLOGIES (S) PTE LTD; Singapore; On-site; SGD 55,800 - 89,280; Full time

Job summary

GMP Technologies (S) PTE LTD seeks an AI Adoption & Project Coordination Specialist to drive adoption of in-house AI tools across the organisation, translating user needs into practical solutions.

You will design guides, run onboarding and training, coordinate projects, and document milestones while ensuring governance and data considerations are observed.

Qualifications

• Bachelor's degree in Engineering, Information Systems, Healthcare Administration, Digital Transformation, Education, Project Management, or a related discipline.
• Strong interest in AI tools, digital transformation, workflow improvement, and user enablement.
• Proficient in Microsoft 365 applications including SharePoint, Teams, Forms, Excel, PowerPoint, and Outlook.
• Experience with low-code/no-code platforms such as Power Automate, Power Apps, Microsoft Lists, SharePoint, Microsoft Copilot, UiPath, or similar technologies will be an advantage.
• Experience in digital adoption, change management, business process improvement, or project coordination is preferred.
• Fast learner with adaptability and ability to acquire new skills and technologies.
• Strong communication, facilitation, and presentation skills.

Responsibilities

• Support adoption of in-house AI tools by understanding user pain points and identifying solutions.
• Develop user guides, prompt guides, playbooks, and other materials for AI adoption.
• Onboard users, test solutions, and support implementation activities.
• Coordinate AI adoption projects from planning to rollout and track milestones.
• Prepare project documentation including meeting minutes, progress updates, and rollout reports.
• Promote responsible AI use, data governance, and human oversight.
• Collaborate with clinicians, IT, and end users to drive AI adoption across the organisation.

Skills

AI adoption

Communication

Facilitation

Presentation

Learning agility

User enablement

Project coordination

Education

Bachelor's degree in Engineering/IS/Healthcare Admin/Digital Transformation/Project Management

Tools

Power Automate

Power Apps

UiPath

Microsoft Copilot

Job description

Responsibilities

• Support the adoption of in-house AI tools by understanding user pain points and identifying suitable AI-enabled solutions.
• Develop user guides, prompt guides, playbooks, and other supporting materials to facilitate AI adoption.
• Support user onboarding, solution testing, implementation activities, and post-implementation feedback.
• Configure and deploy workflow automation solutions using platforms such as Power Automate, Power Apps, Microsoft Copilot, UiPath, or similar low-code/no-code technologies.
• Document workflows, business requirements, and implementation processes to ensure solutions are practical, sustainable, and compliant with organisational policies.
• Conduct user training sessions, workshops, demonstrations, and knowledge-sharing sessions.
• Develop training materials and scenario-based learning resources to build AI literacy across different user groups.
• Coordinate AI adoption projects from planning through implementation and rollout, ensuring project milestones and deliverables are achieved.
• Track project tasks, timelines, risks, dependencies, and follow-up actions while coordinating stakeholder communications.
• Prepare project documentation, including meeting minutes, progress updates, implementation reports, and post-rollout documentation.
• Promote responsible AI adoption by educating users on AI limitations, confidentiality, data governance requirements, and the importance of human oversight.
• Collaborate with clinicians, operational teams, IT stakeholders, and end users to drive successful AI adoption across the organisation.
• Perform any other duties assigned by the Reporting Officer.

Requirements

• Bachelor's Degree in Engineering, Information Systems, Healthcare Administration, Digital Transformation, Education, Project Management, or a related discipline.
• Strong interest in AI tools, digital transformation, workflow improvement, and user enablement.
• Comfortable learning and adopting new software tools and technologies.
• Proficient in Microsoft 365 applications, including SharePoint, Teams, Forms, Excel, PowerPoint, and Outlook.
• Experience with low-code/no-code platforms such as Power Automate, Power Apps, Microsoft Lists, SharePoint, Microsoft Copilot, UiPath, or similar technologies will be an advantage.
• Experience in digital adoption, change management, business process improvement, or project coordination is preferred.
• Fast learner with strong adaptability and the ability to independently acquire new skills and technologies.
• Strong communication, facilitation, and presentation skills, with the ability to explain AI-related concepts to non-technical audiences.
• User-centric mindset with the ability to identify practical AI-enabled solutions to address operational needs.
• Strong project coordination skills, with the ability to manage tasks, timelines, follow-ups, and project documentation effectively.
• Comfortable collaborating with both technical and non-technical stakeholders across diverse user groups.