Interior Fit-Out Documentation Coordinator

E3 Design Pte. Ltd.; Singapore; On-site; SGD 25,000 - 40,000; Full time

Job summary

E3 Design Pte. Ltd. is seeking a Document Assistant to support the PM/APM/CM team on interior fit-out projects in Singapore.

You will bridge site operations, design teams and admin compliance while managing PTW workflows and project handovers. Responsibilities include coordinating RA/MOS/SWP, liaising with QPs for authority submissions, procuring insurances, organizing project documents, and compiling As-Built packages and OMM at project close.

Qualifications

• Experience in Interior Fit-Out, Architectural, or Built Environment projects.
• Familiarity with PTW, Risk Assessments (RA), and Method Statements (MOS).
• Strong organizational skills for compiling technical (OMM) drawings and As-Built records.
• Excellent communication with clients, designers, landlords, vendors, and QPs.

Responsibilities

• Apply PTW and compile necessary supporting documents.
• Coordinate and compile RA, MOS, SWP, and worker name lists from internal teams and vendors.
• Assist and liaise with QP to facilitate authority submissions with accurate documents.
• Procure project-specific insurances ensuring contractual compliance.
• Provide administrative support to PM/APM/CM and fulfil ad-hoc tasks.
• Prepare and organize project documents required by management.
• Attend project meetings to record updates and track actions.
• Assist with material samples, orders, and deliveries.
• Manage documentation including processing, sending, and compiling COl) and DO.
• Compile As-Built packages and OMM at project conclusion.
• Consolidate final deliverables including As-Built drawings and certifications.

Skills

PTW coordination

RA & MOS management

Documentation handling

Vendor coordination

Job description

E3 Design Pte. Ltd. is seeking a Document Assistant to support the PM/APM/CM team on interior fit-out projects in Singapore.

You will bridge site operations, design teams and admin compliance while managing PTW workflows and project handovers. Responsibilities include coordinating RA/MOS/SWP, liaising with QPs for authority submissions, procuring insurances, organizing project documents, and compiling As-Built packages and OMM at project close.