Human Resource & Corporate Services Executive / Senior Executive

SINGAPORE HOKKIEN HUAY KUAN CULTURAL ACADEMY PTE. LTD.; Singapore; On-site; SGD 45,000 - 70,000; Full time

Job summary

SINGAPORE HOKKIEN HUAY KUAN CULTURAL ACADEMY PTE. LTD. is seeking an organized HR & Corporate Services Executive to manage day-to-day HR operations and corporate administration. You will support staff welfare, compliance with Singapore laws, and liaise with management across departments.

The role requires 2–5 years of HR generalist experience, proficiency in English and Chinese, and the ability to travel between Toa Payoh & Sennett branches as needed.

Qualifications

• Degree in HR/Business Administration or related discipline.
• 2–5 years of relevant HR generalist experience.
• Strong knowledge of Singapore employment laws and HR best practices.
• Experience in HR operations preferred.
• Proficiency in English and Chinese to engage stakeholders in the Chinese community.

Responsibilities

• Manage day-to-day HR operations, including employee records, leave administration, claims, onboarding and offboarding.
• Coordinate recruitment activities, including job postings, interview arrangements and employment documentation.
• Apply for, renew and manage work passes and related documentation.
• Assist in staff engagement, training, welfare and development initiatives.
• Administer staff benefits and welfare programmes.
• Manage HR compliance with relevant employment legislation and regulatory requirements.
• Coordinate COI declarations and government surveys.
• Handle staff inquiries and maintain HR records and systems.
• Coordinate insurance matters and related claims.
• Support performance appraisal exercises and HR initiatives.
• Provide administrative and operational support to management and departments.
• Prepare meeting papers and minutes; attend meetings as required.
• Coordinate office administration, procurement and facilities management.
• Maintain inventory of IT equipment and coordinate asset records.

Skills

HR operations

HR generalist experience

Singapore employment laws

Organisational skills

English & Chinese bilingual

Education

Degree in HR / Business Administration

Job description

About the Role

We are looking for a responsible and organised HR & Corporate Services Executive / Senior Executive to join our corporate services team, to support the organisation's human resource functions and corporate administration. The successful candidate will play an important role in managing day-to-day HR operations, staff welfare and benefits, corporate administration and organisational support, working closely with management and colleagues across various departments to ensure smooth operations and compliance with relevant requirements.

Key Responsibilities

Human Resource Management

• Manage day-to-day HR operations, including employee records, leave administration, claims, onboarding and offboarding.
• Assist in the development, review and implementation of HR policies and procedures, including the Staff Handbook and Whistleblowing Policy.
• Coordinate recruitment activities, including job postings, interview arrangements and employment documentation.
• Apply for, renew and manage work passes and related documentation.
• Assist in staff engagement, training, welfare and development initiatives.
• Administer staff benefits and welfare programmes, including birthday and Teachers' Day vouchers, staff appreciation initiatives and other staff benefits.
• Manage HR compliance with relevant employment legislation and regulatory requirements, including the Employment Act, Retirement and Re-employment Act, and applicable Tripartite Guidelines.
• Coordinate the annual Conflict of Interest (COI) declaration exercise, including issuance, collection, follow-up and maintenance of declaration records.
• Coordinate and complete government surveys, manpower-related data collection exercises and statutory information requests from relevant government agencies, ensuring accurate and timely submission.
• Handle staff enquiries and provide timely support on HR-related matters.
• Maintain accurate and up-to-date HR records and systems.
• Coordinate insurance matters, including obtaining quotations, arranging insurance purchases and renewals, and maintaining insurance records.
• Handle insurance and Work Injury Compensation claims, where applicable, including documentation, submissions and liaison with insurers and relevant parties.
• Support the annual performance appraisal exercise and other HR initiatives as assigned.

Corporate Services

• Provide administrative and operational support to management and various departments.
• Prepare meeting agendas, papers and supporting documents; attend meetings and prepare minutes where required.
• Coordinate office administration, including office supplies, procurement, facilities and vendor management.
• Provide administrative and coordination support for organisational projects.
• Maintain an updated inventory and register of IT equipment, including laptops and desktop computers issued to or used by staff, and coordinate the recording of equipment allocation, returns and transfers.
• Undertake other duties as assigned to support the effective operations of the organisation.

Requirements

• Degree in Human Resources, Business Administration, or related discipline
• 2 to 5 years of relevant HR generalist experience
• Strong knowledge of Singapore employment laws and HR best practices
• Experience in HR operations preferred
• Strong organisational and coordination skills, with ability to manage multiple priorities independently as well as in a team
• Good interpersonal and communication skills
• Proficiency in English and Chinese, both written and spoken, is required to engage stakeholders in the Chinese community
• May be required to travel between Toa Payoh & Sennett branches to support operational needs