HR Operations & Admin Executive

SG03 Richemont Luxury (Singapore) Pte Ltd; Singapore; On-site; SGD 46,000 - 70,000; Full time

Job summary

Richemont Luxury Singapore is seeking an HR Operations & Admin Executive on a 1-year contract to provide end-to-end HR operational support across assigned Maisons. You will handle employee lifecycle administration, payroll coordination, HRIS data management, and ensure statutory compliance for corporate and retail teams.

The role collaborates with Maison HR Business Partners, supports regional HR projects, and requires strong analytical skills, proficiency with Excel and HRIS platforms, and

Qualifications

• Advanced proficiency in Microsoft Excel and PowerPoint.
• Experience with HRIS platforms (Workday, SAP) and payroll processes.
• Strong interpersonal, communication and stakeholder management skills.
• Knowledge of Singapore Employment Act and MOM guidelines.
• Analytical mindset with attention to data integrity and confidentiality.

Responsibilities

• Prepare onboarding and offboarding processes and coordinate pre-boarding for new hires.
• Maintain HRIS records and ensure timely updates to personnel data.
• Manage SAP HR reports and data outputs.
• Coordinate monthly payroll variables, ensuring accurate payments and participation in salary reviews and bonuses.
• Administer employee benefits, insurance enrollment and claims where applicable.
• Support pay adjustments, bonuses and ad-hoc payments as required.
• Participate in regional HR projects, system migrations and workflow improvements.
• Act as HR Operations point of contact for vendor creation and procurement processes.
• Assist Government Claims and Grants applications as required.
• Provide administrative support to the HR Director and coordinate travel arrangements.

Skills

Microsoft Excel

Analytical thinking

Stakeholder management

Communication

Problem solving

Adaptability

Tools

Workday

SAP

SharePoint

MS Teams

PowerPoint

Job description

Richemont, one of the world leaders in the luxury sector, has various Houses specializing in jewelry, watches and high-end accessories. Each Maison proudly embodies a tradition of style, quality and craftsmanship and Richemont strives to preserve the heritage and identity specific to each of them. At the same time, we are committed to innovating and designing new products in line with the values of our Houses, through a process of permanent creativity.

YOUR MISSION

The HR Operations & Admin Executive (1 year-contract) will play a key role in providing end-to-end HR operational support across assigned Richemont Maisons. Covering the full spectrum of employee lifecycle administration, payroll coordination, HRIS data management, and statutory compliance, the incumbent ensures smooth, high-standard HR service delivery to both corporate and retail teams. In addition, this role acts as an operational partner to Maison HR Business Partners and actively contributes to local and regional HR projects.

KEY RESPONSIBILITIES

Employee Life Cycle & HRIS

• Prepare employee on-boarding and off-boarding processes, coordinate pre-boarding arrangements to ensure smooth onboarding experience for new hires.
• To maintain smooth running of the Human Resources Information System (Workday & SAP)
• To monitor timely update of personnel records (personal details, position, salary, appraisal outcomes, leave records, training and awards)
• To manage SAP Group HR reports

Compensation and Benefits/Payroll

• Coordinate with payroll on monthly payroll variables, ensuring accurate and timely payment of salaries, overtime, variable compensation and other payments
• Support annual salary review, bonus payout and other compensation-related exercises
• Administer employee benefits, insurance enrolment and claims, where applicable
• Support pay adjustment, bonus and any ad-hoc payment exercise
• Understand the processes behind payroll related matters and support where necessary
• Prepare monthly headcount reports and surveys as required

Employee Relations and engagement

• Foster a conducive working environment through employee relations activities and communication
• Assist with the organisation of HR spearheaded engagement events including Annual Dinners, Festive celebrations etc

Projects/ Vendor

• Participate in regional or market-wide HR operational initiatives and projects as assigned, such as HRIS enhancements, system migrations, and workflow automation.
• Manage multiple vendors for different HR processes in relation to payroll, benefits administration and local legislations Administration
• Act as the main support for the HR Director for administrative matters including calendar and claims management as well as coordinating travel arrangements
• Ensure the consistency and maintenance of the employee P-filing system
• Be the HR Operations point of contact for Purchase Order and Vendor Creation processes
• Assist and submit Government Claims and Grants as required
• Any other ad-hoc duties assigned as assigned

REQUIREMENTS

Digital & Analytical Tools: Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., VLOOKUP/XLOOKUP, Pivot Tables, data reconciliation for payroll and headcount reporting) and PowerPoint for clear operational presentations. Familiarity with modern collaboration platforms (MS Teams, SharePoint) and HRIS platforms is an advantage.

Local Labor Compliance & Statutory Knowledge: Sound understanding of the Singapore Employment Act and Ministry of Manpower (MOM) guidelines.

Stakeholder Management & Advisory: Exceptional interpersonal and communication skills, with a proven ability to partner effectively.

Data Integrity & Confidentiality: Meticulous attention to detail with a commitment to confidentiality, discretion, and compliance with the Personal Data Protection Act (PDPA) when handling sensitive employee records and compensation data.

Agility & Ownership: A self-starter with strong operational ownership, sound problem-solving abilities, and high adaptability to shifting priorities.

SCOPE

Geographical coverage: Singapore (Malaysia, Thailand & Australia for alignment of initiatives & policies etc)

#Richemont #WeCraftTheFuture In our Group, you can start anywhere and go everywhere. Internal mobility is one of the best growth accelerators to develop within Richemont and our Maisons. We encourage our people to be curious, drive their own career, and dream big.