HR & Office Operations Coordinator

Murex Southeast Asia Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Murex Southeast Asia Pte Ltd is seeking a detail-oriented HR & Office Operations Coordinator to support HR, office administration, and workplace operations across APAC. This role combines HR administration, vendor coordination, and compliance reporting to ensure efficient day-to-day operations and a positive workplace experience.

You will coordinate invoices, manage records, support travel arrangements, and liaise with internal stakeholders to meet deadlines while maintaining a professional

Qualifications

• 3 to 5 years of experience in HR administration, office operations, or a similar coordination role.
• Strong attention to detail and high data accuracy.
• Experience coordinating invoices, purchase orders, payments, or vendor management.
• Excellent organizational and prioritization skills, with ability to manage multiple deadlines.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft Office, especially Excel, Word, PowerPoint.
• Ability to work independently and with regional cross-functional teams.
• Experience supporting compliance reporting or statutory submissions is an advantage.

Responsibilities

• Coordinate invoices, purchase orders, payments, and procurement activities.
• Maintain accurate records and administrative data.
• Support logistics, travel, and operational arrangements for employees.
• Liaise with Finance, HR, vendors, and internal stakeholders to ensure timely completion of administrative processes.
• Manage office supplies, courier services, and workplace-related requests.
• Support reception activities and visitor management when required.
• Coordinate workforce surveys and statutory reporting requirements, including submissions to Singapore authorities such as MOM and IMDA.
• Support HR and compliance reporting activities across APAC.
• Respond to routine employee, vendor, and stakeholder enquiries.
• Provide reliable administrative support to HR and business teams.
• Identify opportunities to improve processes and service delivery.

Skills

Detail-oriented

Organization

Stakeholder management

Communication

Multi-tasking

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Murex is a global fintech leader in trading, risk management and processing solutions for capital markets.

Operating from our 19 offices, 3 400 Murexians from over 65 different nationalities ensure the development, implementation and support of our platform which is used by banks, asset managers, corporations and utilities, across the world.

Join Murex and work on the challenges of an industry at the forefront of innovation and thrive in a people-centric environment. You’ll be part of one global team where you can learn fast and stay true to yourself.

We are looking for a detail-oriented HR & Office Operations Coordinator to support the smooth running of HR, office administration, and workplace operations across APAC. This role combines HR administration, vendor coordination, office management, compliance reporting, and employee support to ensure efficient day-to-day operations and positive workplace experience.

Key Responsibilities

HR & Administrative Operations

• Coordinate invoices, purchase orders, payments, and procurement activities.
• Maintain accurate records, documentation, and administrative data.
• Support logistics, travel, and operational arrangements for employees and teams.
• Liaise with Finance, HR, vendors, and internal stakeholders to ensure timely completion of administrative processes.

Office & Workplace Management

• Manage office supplies, courier services, and workplace-related requests.
• Support reception activities and visitor management when required.
• Help maintain a professional, welcoming, and efficient office environment.

Compliance & Reporting

• Coordinate workforce surveys and statutory reporting requirements, including submissions to Singapore authorities such as MOM and IMDA.
• Support HR and compliance reporting activities across APAC.
• Monitor deadlines, collect required information, and ensure accurate and timely submissions.

Employee & Stakeholder Support

• Respond to routine employee, vendor, and stakeholder enquiries.
• Provide reliable administrative support to HR and business teams.
• Identify opportunities to improve processes and service delivery.

Job Requirements

• 3 to 5 years of experience in HR administration, office operations, workplace services, or a similar coordination role.
• Strong attention to detail and a high level of accuracy when handling data, documentation, and administrative processes.
• Experience coordinating invoices, purchase orders, payments, or vendor management activities.
• Good organizational and prioritization skills, with the ability to manage multiple tasks and deadlines.
• Strong communication and stakeholder management skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to work independently while collaborating effectively with regional and cross-functional teams.
• Experience supporting compliance reporting, workforce surveys, or statutory submissions is an advantage.

What We're Looking For

• Detail-oriented and highly organized.
• Proactive, reliable, and service-focused.
• Comfortable working with diverse stakeholders across APAC.
• A team player who enjoys creating a positive employee and workplace experience.