HR Executive - Science MNC #HZO

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Woodlands, Singapore, is seeking a capable HR assistant for a 1-year contract. You will provide Learning and Development administration support, coordinate training grants, and assist in recruitment and onboarding processes.

You will liaise with vendors, manage payroll inputs for outsourced payroll, and maintain HRIS records (SAGE, Justlogin, Cirtrix 2000, iCIMS). Diploma holders with 1 year HR experience are encouraged to apply.

Qualifications

• Min. Diploma in any relevant field.
• Min. 1 yr HR experience.

Responsibilities

• Provide Learning and Development administration support.
• Administer training grants and liaise with vendors.
• Handle recruitment tasks including job postings and resume screening.
• Coordinate onboarding processes and new hire documentation.
• Manage payroll inputs and liaise with payroll vendors.
• Oversee employee records and HRIS updates.
• Assist with employee engagement activities and events.
• Support pre-employment medical arrangements and pass renewals.
• Maintain company intranet and staff announcements.
• Prepare reports for HR meetings.

Skills

HR administration

Recruitment support

Payroll coordination

Onboarding support

Education

Diploma in a relevant field

Tools

iCIMS

LinkedIn

SAGE

Justlogin

Cirtrix 2000

SharePoint

Job description

Duration: 1 yr contract
Location: Woodlands
Salary: $3500

Job Scope

1. Provide Learning and Development administration support
   • Responsible for internal and external training administration/records in system
   • Training grant administration
   • Liaising with vendors on training details
2. Assist in all employee engagement activities and projects (Recreation activities, year end dinner etc.)
3. Provide Recruitment support
   • Job posting in career portals (iCIMS, LinkedIn etc.)
   • Initial screening of resumes
   • Scheduling and interviewing candidates
   • Onboarding (Preparation of offer letter, close job and create employee database etc.)
4. Responsible for New Hire Onboarding
   • Liaising with new hires on pre-employment medical examination and collecting of complete documents for p-files, payroll etc.
   • Follow up on New Hire preparation in Sharepoint to activate relevant departments on the new onboarding
   • Uploading new staff announcement in Intranet
   • Arranging and conducting first day and quarterly orientations for new hires
   • Work pass applications and renewals (whenever it is applicable)
5. Administer payroll by furnishing payroll inputs to outsource payroll vendors and verification of payroll details
6. Administer termination of employment activities
   • Prepare acceptance of resignation, acknowledgement of non-disclosure and exit checklist
   • Coordinating with third party to furnish information for exit interviews
   • Update iCIMS and email resignee list to relevant departments
7. Responsible for all HRIS
   • Administer and manage the full suite of HRIS systems including IT system Training, leave (SAGE), time management, employee claims (Justlogin) and time clocking system (Cirtrix 2000)
   • Physical Personnel files management including opening P files for new hires and closing P files for exit cases.
8. Provide HR administration support such as Process invoices for payments and others as directed
   • Quarterly Staff Meetings and logistics management

Job Requirements

• Min. Diploma in any relevant field
• Min. 1 yr HR experience