HR Executive

SHIMIZU CORPORATION; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading construction and engineering firm based in Singapore is seeking an HR Executive to manage training and development, HR operations, and recruitment processes. The ideal candidate will have over one year of relevant HR experience and possess strong organizational skills. Responsibilities include coordinating training programmes, maintaining HR records, supporting recruitment activities, and addressing HR-related queries. Familiarity with local employment legislation is advantageous. This role offers the opportunity to contribute to strategic HR initiatives while working in a dynamic environment.

Qualifications

• More than 1 year of relevant HR experience.
• Familiarity with local employment legislation like Singapore Employment Act is a plus.

Responsibilities

• Coordinate and administer training programmes.
• Maintain accurate HR records and documentation.
• Support end-to-end recruitment activities.
• Assist employees and managers with HR-related queries.

Skills

Understanding of HR operations

Organisational and coordination skills

Interpersonal and communication skills

Stakeholder management

Handling confidential information

Education

Diploma or Degree in Human Resources or related

Job description

Training & Development Administration

• Coordinate and administer training programmes, including course registration, scheduling, logistics, and attendance tracking.
• Maintain training records, learning databases, and training documentation.
• Support training needs analysis and annual training plans in collaboration with business stakeholders.
• Assist with training grant administration and claims where applicable (e.g. SkillsFuture, internal funding).

HR Administration & Operations

• Maintain accurate and up-to-date employee records, HR systems, and personnel files.
• Prepare HR correspondence such as employment contracts, confirmation letters, promotion letters, and resignation acknowledgements.
• Support payroll processing by providing timely and accurate HR data.
• Administer employee benefits, leave records, and insurance matters.

Recruitment & Onboarding

• Support end-to-end recruitment activities, including job postings, interview coordination, reference checks, and offer preparation.
• Coordinate onboarding activities for new hires, including documentation, orientation, and system setup.
• Liaise with hiring managers and external recruiters as required.

Business Partnering Support

• Act as a point of contact for employees and line managers on HR-related queries.
• Support line managers on basic HR matters including onboarding, confirmation, performance discussions, and employee engagement.
• Provide guidance aligned with company policies and employment legislation, escalating complex issues when required.

Requirements

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.

Experience

• HR Executive: More than 1 year of relevant HR experience.

Skills & Competencies

• Good understanding of HR operations, training administration, and employment practices.
• Strong organisational and coordination skills with attention to detail.
• Good interpersonal, communication, and stakeholder management skills.
• Ability to handle confidential and sensitive information professionally.
• Familiarity with local employment legislation (e.g. Singapore Employment Act) is a plus.