HR Admin Executive (Education, West Area) #ESS

Recruit Express Pte Ltd; Singapore; On-site; SGD 52,000 - 86,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a dedicated HR professional to coordinate faculty recruitment activities across CoS schools, including global outreach events and campus visits. You will liaise with Faculty Administrators and HRBPs to manage timelines and compile appointment dossiers for College review.

You will also oversee faculty appointments, renewals, and promotions, track appraisal processes, and support initiatives to improve efficiency and foster a positive academic culture across the

Responsibilities

• Coordinate faculty recruitment activities across CoS schools, including global faculty recruitment outreach events and campus visit programmes (e.g. Emerging Scholars Forum).
• Liaise with schools’ Faculty Administrators (FAs) and Human Resource Business Partners (HRBPs) to manage recruitment timelines and processes.
• Support the preparation of faculty appointment dossiers and documentation for the College committee’s review.
• Track schools’ search progress and recruitment metrics to prepare reports for the College leadership.
• Manage the administrative processes for new faculty appointments, contract renewals, and reappointments.
• Coordinate with schools to ensure timely submission of appointment/reappointment documentation and compliance with university policies.
• Maintain accurate records of faculty appointments and contract terms across all CoS schools.
• Oversee the annual faculty appraisal exercise across the College and CoS Schools to ensure adherence to timelines and processes.
• Coordinate with schools’ FAs and HRBPs to compile and track appraisal submissions.
• Prepare reports on appraisal outcomes for College leadership review.
• Support the implementation of performance management initiatives.
• Assist in organising faculty development programmes, workshops, and engagement activities.
• Support initiatives to enhance faculty experience and foster a positive academic culture.
• Coordinate with schools on onboarding programmes for new faculty members.
• Facilitate communication of faculty-related policies and resources.
• Coordinate the promotion and tenure review processes across CoS schools.
• Work with school FAs to ensure complete and timely submission of promotion dossiers.
• Maintain documentation and tracking systems for promotion cases.
• Support the preparation of materials for College committee’s review.
• Contribute to the review and streamlining of faculty-related processes to enhance efficiency.
• Prepare presentations, reports, and briefing materials for College committees and leadership.
• Maintain comprehensive databases and management information systems for faculty affairs.
• Support ad-hoc projects and initiatives related to faculty matters at the College level.

Job description

Key Responsibilities

Faculty Recruitment

• Coordinate faculty recruitment activities across CoS schools, including global faculty recruitment outreach events and campus visit programmes (e.g. Emerging Scholars Forum).
• Liaise with schools’ Faculty Administrators (FAs) and Human Resource Business Partners (HRBPs) to manage recruitment timelines and processes.
• Support the preparation of faculty appointment dossiers and documentation for the College committee’s review.
• Track schools’ search progress and recruitment metrics to prepare reports for the College leadership.

Faculty Appointments and Reappointments

• Manage the administrative processes for new faculty appointments, contract renewals, and reappointments.
• Coordinate with schools to ensure timely submission of appointment/reappointment documentation and compliance with university policies.
• Maintain accurate records of faculty appointments and contract terms across all CoS schools.

Faculty Performance Appraisal

• Oversee the annual faculty appraisal exercise across the College and CoS Schools to ensure adherence to timelines and processes.
• Coordinate with schools’ FAs and HRBPs to compile and track appraisal submissions.
• Prepare reports on appraisal outcomes for College leadership review.
• Support the implementation of performance management initiatives.
• Faculty Development and Culture
• Assist in organising faculty development programmes, workshops, and engagement activities.
• Support initiatives to enhance faculty experience and foster a positive academic culture.
• Coordinate with schools on onboarding programmes for new faculty members.
• Facilitate communication of faculty-related policies and resources.

Faculty Promotion and Tenure

• Coordinate the promotion and tenure review processes across CoS schools.
• Work with school FAs to ensure complete and timely submission of promotion dossiers.
• Maintain documentation and tracking systems for promotion cases.
• Support the preparation of materials for College committee’s review.
• Strategic Support and Process Improvement
• Contribute to the review and streamlining of faculty-related processes to enhance efficiency.
• Prepare presentations, reports, and briefing materials for College committees and leadership.
• Maintain comprehensive databases and management information systems for faculty affairs.
• Support ad-hoc projects and initiatives related to faculty matters at the College level.

We regret to inform that only suitable candidates will be shortlisted for an interview.