Grants Administrator| UP3400 | 1 year | Gov

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 35,000 - 42,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Finance Executive (Grants) to support research activities through effective financial administration, budgeting and grant management. The role collaborates with researchers and internal stakeholders to ensure accurate reporting, compliance, and smooth financial operations.

Responsibilities include budgeting, fund requisitions, grant tracking, SAP updates, and audit support to ensure timely reimbursements and utilization.

Qualifications

• Diploma or degree in business, finance, or accounting.
• At least 1 year of experience in finance operations, research administration, or grant management.
• Proficient in Microsoft Excel with high attention to detail.
• Experience in SAP is strongly preferred.

Responsibilities

• Prepare manpower budgets and ensure approved cost rates are used.
• Check budget and headcount availability for project hiring.
• Verify monthly manpower allocation with project leads.
• Update SAP to ensure staff costs are charged correctly.
• Track FTE, expenditure, and utilisation against budgets.
• Review charging information and resolve discrepancies.
• Allocate bonuses and manpower costs to projects.
• Monitor grant utilisation and alert teams on low balances.
• Prepare fund requisitions and final statements of accounts.
• Ensure manpower utilisation reflected in submissions.
• Reconcile financial accounts and explain variances.
• Review expenditure submissions to support timely reimbursement.
• Prepare documentation for grant audits.
• Respond to auditors’ queries and coordinate with auditors.
• Perform additional tasks to support research finance and grant operations.

Skills

Financial operations

Grant management

Education

Diploma/Degree in Business Administration, Finance, or Accounting

Tools

Excel

SAP

Job description

Location: One North

Working hours: Monday to Friday, 9AM-6PM

Salary: up to $3450

Contract: 1 year - renewable / convertible based on performance & business needs

We are looking for a Finance Executive (Grants) to support research activities through effective financial administration, budgeting, and grant management. This role works closely with researchers and internal stakeholders to ensure accurate reporting, compliance, and smooth financial operations.

Key Responsibilities

Financial & Grant Budget Management

• Prepare manpower budgets and ensure accurate use of approved cost rates
• Check budget and headcount availability for project hiring requests
• Verify monthly manpower allocation with project leads
• Update SAP to ensure staff costs are charged correctly
• Track FTE, expenditure, and utilisation against approved budgets
• Review charging information and resolve any discrepancies
• Allocate bonuses and related manpower costs to projects
• Monitor grant utilisation and alert project teams of low balances

Fund Requisitions & Reporting

• Prepare timely and accurate fund requisitions and final statements of accounts
• Ensure manpower utilisation is correctly reflected in submissions
• Reconcile financial accounts and explain variances or reclassifications
• Review expenditure submissions and address common issues to support timely reimbursement

Audit Support

• Prepare documentation required for grant audits
• Respond to auditors’ queries and explain financial variances
• Coordinate with auditors to resolve issues

Other Duties

• Perform additional tasks to support research finance and grant operations as assigned

Requirements

• Min. Diploma/ Degree in Business Administration, Finance, Accounting or related field
• Min. 1 year of experience in finance operations/ research administration / grant management

• Proficient in Microsoft Excel with strong attention to detail
• Experience in SAP is strongly preferred

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EA Reg. ID: R25157446 (Katherine Carlen)

• PERSOL Singapore Pte Ltd
• RCB No. 200007268E
• EA License No: 01C4394