Grants Administrator

PERSOL; Singapore; On-site; SGD 35,000 - 42,000; Full time

Job summary

PERSOL is seeking a Finance Executive (Grants) in Singapore to support research activities through financial administration, budgeting and grant management. You will work with researchers and internal stakeholders to ensure accurate reporting, compliance and smooth financial operations.

Key responsibilities include budget management, fund requisitions, grant utilisation monitoring, and audit support. Proficiency in Excel and SAP is preferred; diploma/degree in finance or related field is

Qualifications

• We expect a diploma or degree in business/finance-related field.
• At least 1 year experience in finance operations, research administration or grant management.
• Proficient in Microsoft Excel with strong attention to detail.
• Experience in SAP is strongly preferred.

Responsibilities

• Prepare manpower budgets and ensure correct use of approved cost rates.
• Check budget and headcount availability for project hiring requests.
• Verify monthly manpower allocation with project leads.
• Update SAP to ensure staff costs are charged correctly.
• Track FTE, expenditure, and utilisation against budgets.
• Review charging information and resolve discrepancies.
• Allocate bonuses and related manpower costs to projects.
• Monitor grant utilisation and alert teams of low balances.
• Prepare fund requisitions and final statements of accounts.
• Reconcile financial accounts and explain variances.

Skills

Finance operations

Grant management

Attention to detail

Education

Diploma/ Degree in Business Administration, Finance, Accounting or related field

Tools

Excel

SAP

Job description

Location: One North

Working hours: Monday to Friday, 9AM-6PM

Salary: up to $3450

Contract: 1 year - renewable / convertible based on performance & business needs

Job Description

We are looking for a Finance Executive (Grants) to support research activities through effective financial administration, budgeting, and grant management. This role works closely with researchers and internal stakeholders to ensure accurate reporting, compliance, and smooth financial operations.

Key Responsibilities

Financial & Grant Budget Management

• Prepare manpower budgets and ensure accurate use of approved cost rates
• Check budget and headcount availability for project hiring requests
• Verify monthly manpower allocation with project leads
• Update SAP to ensure staff costs are charged correctly
• Track FTE, expenditure, and utilisation against approved budgets
• Review charging information and resolve any discrepancies
• Allocate bonuses and related manpower costs to projects
• Monitor grant utilisation and alert project teams of low balances

Fund Requisitions & Reporting

• Prepare timely and accurate fund requisitions and final statements of accounts
• Ensure manpower utilisation is correctly reflected in submissions
• Reconcile financial accounts and explain variances or reclassifications
• Review expenditure submissions and address common issues to support timely reimbursement

Audit Support

• Prepare documentation required for grant audits
• Respond to auditors' queries and explain financial variances
• Coordinate with auditors to resolve issues

Other Duties

• Perform additional tasks to support research finance and grant operations as assigned

Requirements

• Min. Diploma/ Degree in Business Administration, Finance, Accounting or related field
• Min. 1 year of experience in finance operations/ research administration / grant management
• Proficient in Microsoft Excel with strong attention to detail
• Experience in SAP is strongly preferred

We regret to inform that only shortlisted candidates will be notified.