Grants Administrator| UP3200 | One North

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 23,000 - 39,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking a Finance Executive (Grants) to manage budgeting, grant administration, and financial reporting for research activities.

You will work with researchers and internal stakeholders to ensure compliance and smooth financial operations. The role requires a min. diploma/degree in business or finance, at least 1 year of relevant experience, strong Excel skills, and familiarity with SAP.

Qualifications

• Min. Diploma/ Degree in Business Administration, Finance, Accounting or related field.
• Min. 1 year of experience in finance operations/research administration/grant management
• Proficient in Microsoft Excel with strong attention to detail
• Experience in SAP is strongly preferred

Responsibilities

• Financial and grant budgeting and cost tracking across projects.
• Prepare fund requisitions and statements of accounts.
• Support grant audits with documentation and responses.
• Maintain SAP records and ensure accurate manpower cost allocation.
• Monitor grant utilisation and assist project teams.

Skills

Excel proficiency

Attention to detail

Communication skills

Education

Business/Finance degree

Tools

SAP

Microsoft Excel

Job description

Location: One North
Working hours: Monday to Friday, 9AM-6PM
Salary: up to $3450
Contract: 1 year - renewable / convertible based on performance & business needs

Job Description

We are looking for a Finance Executive (Grants) to support research activities through effective financial administration, budgeting, and grant management. This role works closely with researchers and internal stakeholders to ensure accurate reporting, compliance, and smooth financial operations.

Key Responsibilities

Financial & Grant Budget Management

• Prepare manpower budgets and ensure accurate use of approved cost rates
• Check budget and headcount availability for project hiring requests
• Verify monthly manpower allocation with project leads
• Update SAP to ensure staff costs are charged correctly
• Track FTE, expenditure, and utilisation against approved budgets
• Review charging information and resolve any discrepancies
• Allocate bonuses and related manpower costs to projects
• Monitor grant utilisation and alert project teams of low balances

Fund Requisitions & Reporting

• Prepare timely and accurate fund requisitions and final statements of accounts
• Ensure manpower utilisation is correctly reflected in submissions
• Reconcile financial accounts and explain variances or reclassifications
• Review expenditure submissions and address common issues to support timely reimbursement

Audit Support

• Prepare documentation required for grant audits
• Respond to auditors’ queries and explain financial variances
• Coordinate with auditors to resolve issues

Other Duties

• Perform additional tasks to support research finance and grant operations as assigned

Requirements

• Min. Diploma/ Degree in Business Administration, Finance, Accounting or related field
• Min. 1 year of experience in finance operations/ research administration / grant management

• Proficient in Microsoft Excel with strong attention to detail
• Experience in SAP is strongly preferred

We regret to inform that only shortlisted candidates will be notified.